Executive Assistant, Co-Head Global Motion Pictures Marketing
About The Position
Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role Performs administrative duties for Co-Head Global Motion Pictures Marketing.
Requirements
- Minimum 3 years previous executive assistant experience strongly preferred
- Must be tactful with personnel at all levels of company and be discreet with departmental information
- Must be able to prepare clear & concise reports, manuals, and maintain current & accurate records, files, etc.
- Have general knowledge of standard filing procedures
- Must be a proficient writer, to take the lead on marketing copy and reporting
- Must have exceptional organization and communication skills with the ability to handle multiple projects simultaneously
- Must be detail-oriented and have ability to proofread and review reports and documents
Nice To Haves
- Previous studio experience preferred
Responsibilities
- Arrange executive calendar and schedule meetings, independently or as directed
- Assist in coordination of special events, conferences, and other projects as needed
- Screen, log, and answer/place calls, in addition to greeting clients, talent, creative staff, and executives
- Update timelines, distribution groups, and workflow calendars for assigned projects & activities originating out of home office
- Coordinate international and domestic travel, and hotel accommodations for departmental team. Handle all aspects of travel, including expense reports
- Type correspondence, reports, schedules, agendas, etc.
- Maintain various files, records, indexes, and logs.
- Make photocopies of reports, documents, and other materials
- Responsible for department budget invoices as necessary (SAP). Respond to inquiries, audits, and code invoices. Ensures all purchase order requests are signed and placed into the shopping cart.
- Prepare check requests or expense reports for departmental team.
- Open, review, record, and distribute or organize mail
- Perform other related duties and/or special projects as assigned
Benefits
- health insurance coverage
- an employee wellness program
- life and disability insurance
- a retirement savings plan
- paid holidays and sick time and vacation
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
