Executive Assistant - Clinical Research

Flourish Research•Los Angeles, CA

23h•$38 - $50•Onsite

About The Position

Flourish Research is looking for motivated, talented, creative individuals who want to learn and grow in their careers while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. We are actively hiring a Medical Executive Assistant at our site in Century City, Los Angeles . This location was formerly operated as Valkyrie Clinical Trials , and we are proud to welcome the Valkyrie team into the Flourish Research network. We are seeking a highly organized and dependable Executive Assistant to provide comprehensive support to senior leadership in both professional and personal capacities. The ideal candidate will demonstrate exceptional time management, strong communication skills, and the ability to manage a wide variety of responsibilities with discretion and professionalism. This role plays an important part in helping leadership maintain an efficient schedule while ensuring both professional and personal commitments are well coordinated. Shift: Monday-Friday, 8:30 AM - 5 PM (Other hours occasionally as needed) Location: 2080 Century Pk E, Suite 803, Los Angeles, CA 90067 Compensation: $38.00 - $50.00/hr Benefits: Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays. Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others! Flourish Research is where clinical trials thrive. Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines. At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality. Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect. Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU! Flourish Research is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, sex, (including pregnancy and gender identity), citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, genetic information, marital status, veteran status, political affiliation, or any other factor protected by law. Flourish Research complies with the law regarding reasonable accommodation for handicapped and disabled employees.

Requirements

Bachelor’s degree or equivalent experience in a related field (administration, management, personal assistance)
3+ years of experience as a personal assistant or in a similar role, ideally supporting healthcare leaders, physicians, or C-suite executives
Strong organizational skills with the ability to manage multiple priorities seamlessly.
Excellent written and verbal communication skills.
High level of discretion, confidentiality, and professionalism.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with personal management tools.

Responsibilities

Provide executive support for 4 individuals on the team
Manage the physician executive’s professional and personal calendar, including meetings, appointments, and key commitments.
Provide detailed reminders for upcoming calendar upcoming events (per each executive's preference)
Arrange travel itineraries, including transportation and accommodation
Handle correspondence, phone calls, and emails, prioritizing messages and responding on behalf of the doctor when appropriate.
Coordinate personal logistics and scheduling needs for leadership as needed.
Help organize community outreach or philanthropic activities aligned with the doctor’s interests.
Support in managing household tasks, including budgeting, scheduling maintenance, and organizing family logistics.
Liaise with vendors and service providers to ensure smooth operations at home.
Maintain the highest level of confidentiality regarding personal and professional matters.
Exercise discretion in all interactions and decision-making processes.