Executive Assistant, Clinical Operations

Structure Therapeutics • South San Francisco, CA

5d • $119,000 - $145,000 • Onsite

About The Position

Structure Therapeutics develops life‐changing medicines for patients using advanced structure-based and computational drug discovery technology. The company’s platform combines the latest advancements in visualization of molecular interactions, computational chemistry, and data integration to design orally available, superior small molecule medicines that overcome current limitations of biologic and peptide drugs. We are advancing a clinical‐stage pipeline of differentiated treatments focused on chronic diseases with high unmet need, including cardiovascular, metabolic, and pulmonary conditions.

Structure Therapeutics is led by an experienced group of international drug innovators and financed by top-tier global life sciences investors. The company completed an initial public offering (IPO) in February 2023. With offices in California and Shanghai, Structure Therapeutics has the benefit of being at the center of life science innovation in both the US and China and capitalizing on the strengths of each geographic location.
Position Summary:
The Executive Assistant will manage a wide range of administrative and executive support-related duties. Reporting to the Senior Vice President (SVP), Clinical Development Operations (CDO), this role will function as a gatekeeper and first point of contact while managing a variety of responsibilities to support the Clinical Development Operations Team. The position requires an energetic individual with a “can-do” attitude who will play a crucial role in helping Structure Therapeutics grow and build on a strong scientific, quality and performance-based culture.

This role is open to Bay Area candidates and requires a minimum of three days per week in our South San Francisco office.

Requirements

• 5+ years general administrative experience in biotech, CRO, or Life Sciences company, preferably in Clinical, Business Development, or Sales/Marketing
• Experience supporting VP/SVP/C-Level Executives, professionally and responsibly, in a fast-paced environment
• Experience managing varying time zones
• Adept in time management and working with urgency
• Detail-oriented, with the ability to coordinate last-minute changes
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat
• Proven success building and maintaining relationships of trust, respect, and support
• Demonstrated ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high degree of professionalism
• Proven ability to maintain confidentiality
• Strong verbal and written communication skills
• Must be self-directed and work to achieve objectives with little oversight

Nice To Haves

• Bachelor’s Degree highly preferred
• Experience in coordinating Investigator Meetings preferred.
• Prior experience at a rapidly growing biotech, CRO, and/or Life Sciences company strongly preferred

Responsibilities

• Assist the SVP and Clinical Development Operations Leadership Team with initiatives/activities that support operation of the organization
• Provide support to the Clinical Development Operations Team with calendaring, meeting coordination, and prioritization for both internal and external-facing meetings
• Support preparation of complex presentations and other communications using Word, Excel, PowerPoint, Smartsheet, and related web-based programs
• Book both domestic and international travel arrangements and accommodations, and prepare and process expense reports
• Collaborate with other EAs for maintenance, mailing, purchasing, supplies, and ordering equipment
• Partner with IT and HR for Clinical Development Operations onboarding activities and ongoing employee support of office equipment, and supplies
• Coordinate conference calls and web-based meetings and ensure participant scheduling communication
• Collaborate with other EAs to organize and run company events: company meetings, off-site meetings, team events, holiday parties, and other celebrations
• Maintain confidential files and contact information
• Procure meals as needed for CDO meetings and events
• Provide general support to visitors and guests
• Support the management of processing contracts
• Other duties as assigned

Benefits

• The successful candidate will be eligible for an annual performance incentive bonus, new hire equity, and ongoing performance-based equity.
• Structure Therapeutics also offers various benefits offerings, including, but not limited to, medical, dental, and vision insurance, 401k match, unlimited PTO, and a number of paid holidays including winter shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level