Executive Assistant, Clinical Development Operations
About The Position
The Executive Assistant will manage a wide range of administrative and executive support-related duties. Reporting to the Senior Vice President (SVP), Clinical Development Operations (CDO), this role will function as a gatekeeper and first point of contact while managing a variety of responsibilities to support the Clinical Development Operations Team. The position requires an energetic individual with a “can-do” attitude who will play a crucial role in helping Structure Therapeutics grow and build on a strong scientific, quality and performance-based culture. This role is open to Bay Area candidates and requires a minimum of three days per week in our South San Francisco office.
Requirements
- Bachelor’s Degree highly preferred
- 5+ years general administrative experience in biotech, CRO, or Life Sciences company, preferably in Clinical, Business Development, or Sales/Marketing
- Experience in coordinating Investigator Meetings preferred.
- Experience supporting VP/SVP/C-Level Executives, professionally and responsibly, in a fast-paced environment
- Experience managing varying time zones
- Adept in time management and working with urgency
- Detail-oriented, with the ability to coordinate last-minute changes
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat
- Proven success building and maintaining relationships of trust, respect, and support
- Demonstrated ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high degree of professionalism
- Proven ability to maintain confidentiality
- Strong verbal and written communication skills
- Must be self-directed and work to achieve objectives with little oversight
Nice To Haves
- Prior experience at a rapidly growing biotech, CRO, and/or Life Sciences company strongly preferred
Responsibilities
- Assist the SVP and Clinical Development Operations Leadership Team with initiatives/activities that support operation of the organization
- Provide support to the Clinical Development Operations Team with calendaring, meeting coordination, and prioritization for both internal and external-facing meetings
- Support preparation of complex presentations and other communications using Word, Excel, PowerPoint, Smartsheet, and related web-based programs
- Book both domestic and international travel arrangements and accommodations, and prepare and process expense reports
- Collaborate with other EAs for maintenance, mailing, purchasing, supplies, and ordering equipment
- Partner with IT and HR for Clinical Development Operations onboarding activities and ongoing employee support of office equipment, and supplies
- Coordinate conference calls and web-based meetings and ensure participant scheduling communication
- Collaborate with other EAs to organize and run company events: company meetings, off-site meetings, team events, holiday parties, and other celebrations
- Maintain confidential files and contact information
- Procure meals as needed for CDO meetings and events
- Provide general support to visitors and guests
- Support the management of processing contracts
- Other duties as assigned
Benefits
- medical, dental, and vision insurance
- 401k match
- unlimited PTO
- a number of paid holidays including winter shutdown
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
