Executive Assistant - Chief Legal Officer

PetSmart • Phoenix, AZ

5d • Hybrid

About The Position

The Executive Administrative Assistant provides high-level administrative and operational support to the Chief Legal Officer (CLO) and the Legal Leadership Team. This role is essential to the effective functioning of PetSmart’s Legal, Risk Management, ESG/DEI, and Corporate Communications functions, enabling the CLO to operate effectively across a broad and complex portfolio.
A critical component of this role is supporting the Corporate Secretary function, including Board of Directors governance activities, Board meeting logistics, and materials management. This position requires exceptional judgment, discretion, attention to detail, proven organizational skills, and the ability to manage competing priorities in a fast-paced, high-accountability environment.

Requirements

• 10+ years of progressive executive administrative experience, including at least 5 years supporting a C-suite executive (General Counsel, CLO, CEO, or CFO) in a large, complex organization
• Experience supporting Board of Directors governance processes, including materials management, Board communications, and meeting logistics
• Exceptional written and verbal communication skills, including the ability to draft in an executive’s voice for diverse audiences
• Proven organizational and prioritization skills with the ability to manage multiple high-stakes priorities simultaneously
• High level of discretion and sound judgment in handling confidential legal, personnel, regulatory, and governance information
• Advanced Microsoft Office proficiency, including PowerPoint for executive and Board-level audiences
• Ability to work independently, anticipate needs, and exercise judgment in fast-paced, high-accountability environments

Nice To Haves

• Experience in a large publicly traded or private equity-backed company; consumer industry experience a plus
• Familiarity with legal operations, outside counsel management, or corporate governance practices
• Experience supporting a Corporate Secretary function or public company Board responsibilities
• Comfort with AI-assisted workflows and emerging legal technology platforms

Responsibilities

• Manage complex, high-volume calendar scheduling for the CLO and team, including prioritization of competing demands and protection of strategic time
• Coordinate travel, including itineraries, logistics, and briefing materials
• Draft, review, and manage executive-level correspondence on behalf of the CLO with Board members, outside counsel, and peer executives
• Triage and manage email and communications flow, exercising sound judgment on escalation and independent handling
• Process invoices, outside counsel billing, and departmental expense reporting accurately and on schedule
• Manage the full Board meeting cycle, including materials collection, formatting, distribution, and logistics coordination for quarterly Board and committee meetings
• Interface directly with Board members and their offices, maintaining a high standard of professionalism and governance protocol awareness
• Maintain Board and committee calendars, including scheduling, coordination, and execution of meeting logistics
• Maintain Board portals, governance records, minute books, and related filing systems with accuracy and timeliness
• Serve as the administrative coordination hub for the Legal Leadership Team, managing cross-functional projects, team communications, and operational rhythms
• Support team meeting cadence, offsites, all-hands communications, and department-wide initiatives
• Partner with legal operations on matter tracking, vendor coordination, and outside counsel administration
• Maintain and organize confidential legal files, litigation records, contracts, and regulatory correspondence
• Coordinate cross-functionally with HR, Finance, and Corporate Communications on matters within the CLO’s portfolio
• Develop and format high-quality PowerPoint presentations for Board, executive, external conference, and internal audiences
• Draft internal and external communications on behalf of the CLO, including announcements and industry engagement materials
• Conduct targeted research and prepare briefing materials for key meetings and speaking engagements
• Support management of the CLO’s external professional commitments and industry-facing activities
• Operate with advanced proficiency across Microsoft Office, including PowerPoint, Outlook, Excel, and Word
• Leverage AI-enabled productivity tools for document drafting, research synthesis, and communications preparation
• Adapt to evolving legal technology and document management platforms as the function continues to build its technology infrastructure

Benefits

• Pet-friendly environment, bring your pets to work and enjoy the on-site dog park!
• On-Site Events & Adoptions, enjoy community-building opportunities, including pet adoption days, seasonal celebrations, family events, art events, & holiday festivals
• “Top Dog” gym with equipment, fitness classes, massage therapists, personal trainers, and wellness spaces
• “Sit & Stay” Café serving fresh breakfast and lunch options, snacks, & more
• “Lil Paws” NAEYC-accredited onsite childcare facility providing high-quality early education
• Paid Volunteer Opportunities to spend time doing good for causes close to heart
• Print Center and Business Services, Dry Cleaning, Mother's Rooms, Sustainable Infrastructure & more

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees