Executive Assistant & CEO Operations

DBA Carta, Inc.•San Francisco, CA

36d

About The Position

Carta connects founders, investors, and limited partners through world-class software, purpose-built for everyone in venture capital, private equity and private credit. Trusted by 65,000+ companies in 160+ countries, Carta's platform of software and services lays the groundwork so you can build, invest, and scale with confidence. Carta's Fund Administration platform supports 9,000+ funds and SPVs, representing nearly $185B in assets under management, with tools designed to enhance the strategic impact of fund CFOs. Recognized by Fortune, Forbes, Fast Company, Inc. and Great Places to Work, Carta is shaping the future of private market infrastructure. Together, Carta is creating the end-to-end ERP platform for private markets. Traditional ERP solutions don't work for Private Funds. Private capital markets need a comprehensive software solution to replace outdated spreadsheets and fragmented service providers. Carta's software for the Office of the Fund CFO does just that - it's a new category of software to make private markets look more like public markets - a connected ERP for private capital. For more information about our offices and culture, check out our Carta careers page. As a part of the Office of the CEO, your job will be to support and streamline the operations of Carta's CEO. We are looking for an Executive Assistant to support Carta's CEO and Founder and work within the Office of the CEO. This person will report to Carta's Chief of Staff and work closely with our CEO, the office of the CEO team, EA team, and the broader leadership team at Carta. You are a roll-up-your-sleeves, "get in the weeds," individual that has experience supporting and building strong relationships with executive leaders in a fast paced startup environment. You are incredibly detail oriented, a problem solver and have excellent judgment. You know how to find common ground with leadership and peers alike to build relationships. You are professional, discrete and eager to learn. At Carta, you're not just an employee. You're a builder who is creating infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful, relentless, unconventional and kind; representing Carta's Identity Traits. They work collaboratively and cross functionally to challenge the status quo; working towards a common goal of creating more owners in the private markets.

Requirements

Have 5+ years of experience as an Executive Assistant supporting senior executives or other relevant role in a fast-paced, high-growth environment
Are an independent problem solver with a proactive and adaptable mindset
Have exceptional organizational skills and high attention to detail
Possess strong communication skills, adapting messaging for different internal and external audiences
Demonstrate professionalism and discretion, balancing confidentiality with transparency
Have experience managing complex travel and event logistics (including international travel, visas, and itineraries)
Are flexible and available to travel with the CEO
Are comfortable working under pressure while juggling multiple deadlines, last minute requests, and competing priorities
Have worked closely with executives in a fast-growing company and understand the demands of a scaling business
Work effectively both independently and collaboratively, taking initiative when needed

Responsibilities

Build trusted business partnerships with Carta's CEO, their internal stakeholders and other key Cartans across the business
Understand how Carta operates and its core products and offerings. Know who is responsible for what, which teams are in which office, and what their various priorities are to inform CEO's schedule and travel calendar
Proactively and accurately manage heavy calendars (which includes internal and external meetings) while proactively resolving conflicts. Become the central point of contact for managing CEO's logistics for key external events and conferences.
Introduce operational efficiencies for key aspects of CEO operations, including how the Office manages tasks, prepares for meetings, and transmits information to the rest of the organization
Develop and manage a system for the CEO to efficiently triage and respond to emails and Slack messages while also overseeing inbox management, handling email replies, and ensuring timely follow-ups when needed
Manage all aspects of expenses and travel, including visa requirements, detailed itineraries, bookings, and timely expense processing-exercising good judgment and ensuring adherence to company travel and expense policies
Collaborate on strategic priorities within the Office of the CEO and with the Chief of Staff to ensure company priorities are met

Benefits

Carta's compensation package includes a market competitive salary, equity for all full time roles, exceptional benefits, and, for applicable roles, commissions plans.

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