Executive Assistant, CEO & CFO

Ceribell, Inc•Sunnyvale, CA

36d•$150,000 - $170,000

About The Position

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography (“EEG”) platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology, come join the movement! We’re seeking an exceptional Executive Assistant (EA) to provide direct support to our CEO and CFO. This highly visible role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and has a track record of supporting C-suite leaders with precision, confidentiality, and professionalism.

Requirements

10+ years of experience directly supporting C-suite executives (CEO, CFO, COO, etc.) Ideally in a high-growth technology or medical device environment.
Demonstrated mastery in calendar management and travel logistics for multiple executives.
Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Meet) and Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
Experience managing expenses and corporate credit cards in Emburse/Certify, or equivalent systems.
Exceptional written and verbal communication skills; proven ability to interface with board members, investors, and physicians.
Strong attention to detail, organizational excellence, and follow-through on deliverables.
Proven discretion handling confidential and sensitive company information.
Experience coordinating Board of Directors logistics or investor communications.
Demonstrated success in event and meeting planning (retreats, off-sites, small corporate functions).

Responsibilities

Manage complex and rapidly changing calendars for the CEO and CFO, ensuring priorities are clearly defined and scheduling conflicts are resolved quickly.
Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
Prepare and organize materials for leadership and board meetings, including agendas, presentations, and follow-up actions.
Process and reconcile expense reports and corporate credit card transactions using platforms such as Emburse/Certify, Concur, or Expensify.
Create, edit, and format professional presentations, reports, and communications using both Google Workspace and Microsoft Office 365.
Handle confidential information with discretion and professionalism while maintaining trusted relationships with internal and external stakeholders.
Track executive deliverables and key initiatives to ensure deadlines are met and priorities remain aligned across the leadership team.
Plan and execute executive meetings, team offsites, and small corporate events, including vendor coordination and budgeting.
Collaborate closely with the People & Culture, Finance, and Legal teams to support organizational initiatives and maintain efficient internal processes.

Benefits

Performance-based incentive compensation (varies by role)
Equity opportunities
100% Employer paid Health Benefits for Employees
50% - 70% Employer paid Health, Dental & Vision for dependents (depending on plan selection)
100% paid Life and Long-Term Disability Insurance
401(k) with a generous company match
Employee Stock Purchase Plan (ESPP) with a discount
Monthly cell phone stipend
Flexible paid time off
13 Paid Holidays + 3 Company Wellness Days
Excellent parental leave policy
Fantastic culture with tremendous career advancement opportunities
Joining a mission-minded organization!