Executive Assistant, AWS Monitoring and Observability
About The Position
AWS Observability organization is seeking a proactive, customer service obsessed, and team-oriented Executive Assistant to support a VP leader in a key role within our org, based in our Seattle, WA offices. This role requires attention to detail, organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests across internal and external stakeholders. You will act as a seamless extension of the supported VP and will work closely with other Executive Assistants throughout the organization as well as in the Security Services and Observability business. You will be comfortable in a fast-paced, goal-focused environment, while maintaining flexibility, a sense of humor and composure. Key to the position is the ability to be organized, understand business priorities, and to anticipate needs proactively while also serving as another "go to" for all members on this team. In addition, the ability to have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is critical. You will possess the ability to complete complex tasks quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. This role requires five (5) days a week in office.
Requirements
- Experience with Microsoft Office products and applications
- 5+ years of senior level leadership support experience
- Experience managing executive level calendars
- Experience with domestic or international travel coordination
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Responsibilities
- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
- Orchestrate complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments across time zones according to their importance, urgency, and relevance and ensuring strategic alignment with business priorities.
- Serve as a trusted liaison between executive leadership and key stakeholders, facilitating clear communication channels and managing sensitive information with the highest level of discretion
- Execute end-to-end travel logistics for international and domestic trips, including complex multi-city itineraries, client-facing events, and team visits across corporate offices.
- Lead the planning of events including staff meetings, all-hands meetings, executive offsites, team-building activities, supply ordering.
- Collaborate with the EA Community across AWS to drive best practices, implement solutions, and drive organizational efficiency.
- Develop and maintain tracking systems for critical deliverables, ensuring on-time completion of executive and team commitments and providing regular status updates to key stakeholders.
- Have fun at work and help others do the same!
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
