Executive Assistant and Office Manager - Detroit Riverfront Conservancy

Continueserve•Detroit, MI

19d

About The Position

The Detroit Riverfront Conservancy is a nonprofit organization dedicated to transforming the Detroit Riverfront into a world-class public space. Since its founding in 2003, the Conservancy has led the development, maintenance, and programming of the Detroit Riverwalk, Dequindre Cut, and surrounding green spaces, welcoming more than three million visitors annually. The Executive Assistant and Office Manager supports senior leadership and ensures the office operates smoothly day-to-day. This position blends executive-level administrative support with office management responsibilities, including scheduling, meeting logistics, facilities management, and general administrative support for the broader team. This position requires excellent organizational, communication, and multitasking skills as well as the ability to handle confidential information with discretion.

Requirements

5+ years of experience in executive assistance, administrative support, or office management.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Excellent communication and interpersonal skills.
Strong time management, attention to detail, and ability to handle multiple priorities.
Proven ability to handle sensitive information with confidentiality and discretion.

Responsibilities

Executive Support Manage calendars and scheduling for senior leadership, including internal and external meetings.
Prepare meeting materials, agendas, notes, and follow-up items.
Coordinate logistics for leadership travel, accommodations, and expenses.
Support planning and logistics for internal events, board meetings, fundraising events and external engagements.
Maintain accurate filing systems and ensure documentation is saved in accordance with organizational protocols.
Coordinate external speaking and presentation requests for leadership.
Office Management Oversee office supply inventory, mail handling and shipping/receiving needs.
Serve as the primary point of contact for building management and facilities-related issues.
Manage general office maintenance, including common spaces and conference room readiness.
Greet visitors and manage public phone lines, voicemail messages, and incoming inquiries.
Provide team-wide administrative support for tasks such as copying, scanning, and document organization.
Other duties as assigned.