Executive Assistant and Front Office Manager

ABC Home & Commercial Services•Lewisville, TX

9h•$60,000 - $65,000

About The Position

The Executive Assistant & Front Office Manager serves as both the first impression of ABC Home & Commercial Services and the operational partner to the President. This role ensures a professional front office environment while owning executive administrative functions including calendar management, meeting preparation, communication triage, document control, and follow-up management.

Requirements

3–5+ years of experience in administrative or executive assistant roles
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft Outlook, Word, Excel, and Teams
Strong organizational, prioritization, and time-management skills
Ability to handle confidential information with discretion
Proactive, detail-oriented, and able to manage up

Responsibilities

Greet customers, vendors, candidates, and visitors in a professional and welcoming manner.
Monitor and manage front-door access to ensure building security and compliance.
Receive, sort, distribute, and send mail and packages.
Maintain a clean, organized front office and common areas.
Own and manage the President’s calendar including scheduling, rescheduling, and declining meetings.
Protect executive focus time through buffer and priority management.
Enforce meeting standards including agendas, appropriate attendees, and time limits.
Collect and compile Weekly Action Reports (WARs) and prepare executive meeting packets.
Draft meeting agendas, capture action items, and distribute recap notes.
Manage executive inbox triage, draft routine responses, and follow up on outstanding communications.
Organize and maintain executive files, folders, and version control standards.
Track executive commitments and maintain a rolling action-item list.
Coordinate vendor communication, travel planning, expenses, and events.
Draft internal announcements, recognition messages, and support leadership onboarding logistics.