Executive Assistant Analyst

QBE Insurance Group • Miami, FL

8d • $72,000 - $108,000 • Hybrid

About The Position

The purpose of this role is to provide high-level secretarial and administrative support to senior management, directors, and their teams, ensuring smooth operations and effective communication within the organization.

Requirements

• Relevant work experience
• Secondary school certification.
• Administrative qualifications.

Nice To Haves

• Experience as a Personal Assistant or secretarial work

Responsibilities

• Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
• Assist in organizing and prioritizing the workload of the Senior Leader and effectively manage stakeholder expectations.
• Organize internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.
• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.
• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
• Organize travel itineraries for the Senior Leader in line with requirements and company policies.
• Distribute incoming posts promptly to ensure timely correspondence forwarding.
• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
• Screen, prioritize, and annotate incoming information and communications, triaging, redirecting or referring as appropriate.
• Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.

Benefits

• Hybrid Working – a mix of working from home and in the office
• 22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis
• Competitive 401(k) program with company match up to 8%
• Well-being program including holistic wellbeing coaching, gym membership, confidential counselling, financial and legal advice
• Tuition Reimbursement for professional certifications, and continuing education
• Employee Network and Community – QBE actively supports six Employee Networks, and many ways to give back to your community

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees