Executive Assistant 3

TEKsystems•San Jose, CA

1d•$42 - $42•Onsite

About The Position

We’re seeking a highly organized, proactive, and detail‑oriented Administrative Assistant to support a dynamic Experience Platform team. This role partners closely with a group of Executive Assistants to ensure smooth operations, seamless communication, and exceptional support across the organization. The ideal candidate is energetic, adaptable, and able to handle sensitive information with professionalism and discretion. You’ll build strong relationships, create positive interactions throughout the company, and help maintain a welcoming, high‑performing environment for team members and visitors alike.

Requirements

Experience providing administrative support in a fast‑paced, highly collaborative environment.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
Strong communication skills and the ability to interact professionally with leaders, staff, and external partners.
High level of discretion and ability to safeguard confidential information.
Strong skills in scheduling, travel coordination, and logistics management.
Ability to work independently, anticipate needs, and drive tasks to completion.
Comfort working onsite on a regular basis and engaging with employees across all levels of the organization.

Responsibilities

Serve as a visible and trusted member of the Experience Platform team, representing the organization with professionalism and a positive attitude.
Help set the tone for the organization by maintaining a polished and informed presence on behalf of the executive you support.
Keep the executive and team updated on organizational activities, priorities, potential issues, and upcoming needs.
Manage complex calendars, coordinating meetings across multiple time zones and working seamlessly with internal and external leaders and support staff.
Arrange and adapt business travel, meetings, and events, including last‑minute changes to schedules or logistics.
Prepare meeting agendas, presentations, and assist with day‑to‑day administrative tasks.
Provide clerical and operational support for team projects and initiatives.
Track department initiatives and budgets, including processing purchase orders and preparing expense reports.
Support team culture by creating smooth, positive onsite experiences for employees and visitors.