Executive Assistant 2

Inova

28d • Onsite

About The Position

Inova Information Technology is looking for a dedicated Executive Assistant 2 to
join the Team. This role will be full-time working Monday – Friday located in
Fairfax, VA.

The Executive Assistant 2 compiles and maintains data/documentation to ensure
availability of complete, accurate and current information. Composes, reviews,
and prepares correspondences/presentations accurately and in a timely manner.
Maintains calendars and coordinates meetings to ensure the most efficient and
effective use of the time. Performs a variety of administrative activities to
ensure the smooth and efficient operation of the office.

Inova is consistently ranked a national healthcare leader in safety, quality and
patient experience. We are also proud to be consistently recognized as a top
employer in both the D.C. metro area and the nation.

Featured Benefits:

Committed to Team Member Health: offering medical, dental and vision
coverage, and a robust team member wellness program.
Retirement: Inova matches the first 5% of eligible contributions – starting
on your first day.
Tuition and Student Loan Assistance: offering up to $5,250 per year in
education assistance and up to $10,000 for student loans.
Mental Health Support: offering all Inova team members, their
spouses/partners, and their children 25 mental health coaching or therapy
sessions, per person, per year, at no cost.
Work/Life Balance: offering paid time off, paid parental leave, flexible work
schedules, and remote and hybrid career opportunities.

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every
day, our 26,000+ team members provide world-class healthcare to the communities
we serve. Our people are the reason we're a national leader in healthcare
safety, quality and patient experience. And from best-in-class facilities to
professional development opportunities, we support them at every step. At Inova,
we're constantly striving to be ever better — to shape a more compassionate
future for healthcare.

Requirements

• Education: HS Diploma/GED
• Experience: 4 years of relevant office experience, including 2 years of reporting to a Senior Leader or Bachelor’s Degree equivalent to 3 years of relevant experience

Nice To Haves

• Demonstrated success supporting Senior Executives in high-stress, high-profile environments, with the ability to manage shifting priorities and maintain professionalism under pressure preferred.
• Experience coordinating complex, high-volume calendars with exceptional attention to detail, accuracy, and follow-through preferred.
• Proficiency in Microsoft Office Suite, particularly PowerPoint and Word, with the ability to create, format, and edit high-quality presentations and documents preferred.

Responsibilities

• Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
• Organizes and expedites the flow of work through the office/department.
• Possesses broad knowledge of overall corporate operations.
• Assists in the preparation for executive meetings.
• Designs, formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly.
• Coordinates internal/external meeting arrangements by including invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
• Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
• Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.

Benefits

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED