Executive Assistance & Office Manager

Zero Homes•Denver, CO

5d•$75,000 - $90,000•Onsite

About The Position

We are looking for an organized, energetic, and proactive Executive Assistant & Office Manager to be the heartbeat of our Denver HQ. In this dual-function role, you will be the right hand to our CEO, ensuring their time is optimized for high-impact work, while simultaneously creating a vibrant, seamless office environment for the entire team. You are the person who sees around corners, thrives on "making it happen," and believes that no task is too big or too small if it helps the team win. Whether you are running a critical leadership meeting or ensuring the cold brew is stocked, you take pride in operational excellence.

Requirements

Experience: 3+ years of experience in an Executive Assistant, Office Manager, or heavily administrative Operations role, preferably in a fast-paced startup environment.
Organization: You love checklists, calendars, and clean processes. You can juggle multiple priorities without dropping the ball.
Communication: Exceptional written and verbal communication skills. You can represent the CEO professionally to investors, partners, and the internal team.
Tech Savviness: Proficiency with Google Workspace (Gmail, Calendar, Drive), Slack, and modern office tools.
Service Mindset: You are empathetic, approachable, and find joy in helping others succeed. You anticipate needs before they are spoken.
Local: You live in the Denver area and are excited to work onsite 5 days a week to support our in-person culture.

Responsibilities

Strategic Calendar Management: Own the CEOâs calendar with precision. Schedule high-priority meetings, protect focus time, and manage complex travel logistics (flights, hotels, itineraries) to ensure smooth trips.
Inbox Triage & Management: Accelerate the CEO by managing high-volume email, prioritizing critical messages, drafting responses, and flagging urgent items.
Meeting Orchestration: Plan, attend, and run weekly Leadership Team meetings and company All-Hands. This includes agenda setting, taking actionable notes, and following up on key deliverables to ensure accountability.
Facility Management: Be the primary point of contact for our Denver office. Manage building access, accept packages, liaise with property management, and ensure the physical space is always welcoming and functional.
Team Experience & Events: Plan and host team events (happy hours, holiday parties, off-sites) that enable our team to be a cultural beacon for Denver. Manage the office budget for snacks, beverages, and suppliesâensuring the team is fueled and happy.
Onboarding & Recruiting Support: Partner with the People team to schedule interviews and provide a "white glove" onboarding experience for new hires (setting up desks, welcome kits, and first-week schedules).