Executive Administrator

Hawaiian Telcom•Honolulu, HI

2d•$70,000 - $98,000

About The Position

This position supports senior leaders and manages more complex administrative functions. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities.

Requirements

Four years of College resulting in a Bachelor's Degree or equivalent experience
8 to 10 years in related field
Previous Administrative Assistance experience, preferably in a large corporate environment
Demonstrated communication skills, both oral and written
Demonstrated organization skills
Ability to work under pressure and meet deadlines
Must be able to multitask and prioritize work appropriately
Must be trustworthy with confidential information
Must be detail-oriented and possess excellent follow-through skills
Must work well in a team-oriented environment
Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint, Oracle, ADP
Excellent problem solving and negotiating skills
Must be flexible in terms of work schedule
Must be available for extended hour project work and for anticipated critical deadlines that extend the workday
Tact and assertiveness must be skillfully balanced in dealing with internal and external contacts
Must understand the roles of the Company staff and be responsive to requests and helpful in educating them on various processes
Must be very good at picking up on subtle cues from others and adjust accordingly

Responsibilities

Serve as a first point of contact for executives
Drafting correspondence, calendaring meetings, making copies, answering and screening phone calls and directing inquiries to the proper party within the team
Establish and maintain effective and cooperative professional business relationships with all levels of management with outside clients
Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs
Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting
Shared responsibility for local office management support for assigned duties such as purchases, business licensing, ordering of office supplies
Providing back up assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO
Booking travel arrangements
Inputting expenses reports and approving reports for Executive Direct Reports and those over a certain dollar amount.
Scheduling and executing catered company events, lunch meetings, offsite meetings, Holiday Parties etc.
Handle the administration of and information for the particular Boards the executive is part of.
Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff.