Executive Administrator

Microsoft•Redmond, WA

5d•$33 - $66

About The Position

This position requires someone who has excellent communication skills, possesses the ability to set priorities, handle multiple critical tasks simultaneously and function as part of the administrative team in a positive efficient manner. This role requires complex calendaring skills, operational excellence, and professionalism. Beyond calendar, travel, and team support, the ideal candidate for this role will need to be able to navigate and change directions quickly within our fast-paced environment; have stellar interpersonal skills and initiative; demonstrate good judgment; proven ability to accommodate diverse work styles; be both fair and unbiased; and the ability to maintain high levels of confidentiality. You will also be skilled at setting priorities and handling multiple tasks simultaneously. Being detail-oriented and having consistent and timely follow-through will be essential to your success. A successful candidate can effectively manage a high workload under time constraints with a calm, confident and positive attitude, ability to work independently, deal with ambiguity and have a passion for making managers and organizations great. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, or administration work for executive office/upper-level management.
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
Experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Experience reviewing contracts, onboarding and supporting event vendors
Ability to work independently, deal with ambiguity, and to solve routine problems proactively and effectively.
The aptitude for rolling with changing circumstances (direction and strategy) while continuing to have professional and positive interactions.
Ability to work well in a changing environment, under pressure, on short-notice, and take appropriate action
Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions.
Adaptable and work in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally.
Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism
Experience supporting an executive in a face-paced, corporate environment.

Responsibilities

Proactively manage complex calendaring for multiple leaders
Provide end-to-end complex domestic and international travel planning
Develop & maintain strategic working relationships with key business stakeholders/leaders across the organizations.
Develop an understanding of critical business needs, enabling appropriate decisions which impact a manager's time.
Schedule and manage staff meetings, events and off-sites, conferences, including agenda management, meeting logistics, note-taking, material preparation and work with the global teams
Partner with the Chief of Staff, Lead EA, Peer EAs and Business Operations team to effectively run the organization
Helping to manage the Rhythm of the Business and people processes, including the team's budget management, quarterly and mid-year budget reviews, leadership meetings, business reviews, Connects, Rewards discussions, All-Hands meetings, and other key discussions.
Coordinate team morale events and/or broader team-wide events
Participate in various admin-built SME teams in collaboration with the admin and business operations community
Judgment in dealing with confidential information and ensuring accurate and timely distribution of information
Manage headcount information and be a proficient user of all internal people, budget, and space management tools to generate relevant, timely, and accurate reports.
Execute effective space management tactics, office moves as required and coordinate with the CISO team space planner.
Provide mentorship and leadership to junior administrators as part of a team
Other