Executive Administrator

Canvas Inc. • Huntsville, AL

11d • Onsite

About The Position

Canvas is seeking a highly motivated Executive Administrator in Huntsville, AL to perform mid-level administrative functions for the International Apache Project Office. Contingent upon award Duties: Specific duties include but are not limited to the following. Administrative functions include office automation secretarial functions (typing, checking and correcting documents for spelling, grammar, and proper formatting per AR 25-50 and other policy documents) in support of INTL Apache PdM, DPdM, Product teams, Functional teams, and special staff). Must be proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, and videoconferencing tools. Receives visitors and telephone calls; quickly ascertains best individual or team for forwarding calls and visits. Plans, coordinates, and schedules briefings and conference rooms. Manages multiple calendars and appointments, including key leaders, the INTL Apache Master Calendar, and the INTL Apache Long Range Calendar. Plans travel and prepares travel authorizations and vouchers. Coordinates and prepares agendas for meetings. Organizes and coordinates conferences and ceremonies. Must be familiar with formatting and processing awards and the lead times required for the given level of award submission. Must be proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS); performs reviews and administrative functions for both programs. Must be proficient in utilizing Office automation equipment. Receives and reviews incoming and outgoing messages. Maintains subject matter files. Inprocesses incoming, and outprocesses departing personnel. Assists PdM, DPdM, and Ops specialist with developing office policies and procedures and keeping them current. Conducts analysis of requirements, develops recommendations and plans, establishes and schedules for required working groups, and coordinates and manages resources through completion of assigned special projects. Ensures proper handling and distribution of classified materials. Responds to requests for information and routes to appropriate action agent. Collects and reports daily personnel accountability to INTL APache Ops. Performs other duties as assigned. U.S Citizenship required.

Requirements

• Minimum Bachelor's degree with 8 years of relevant work experience
• Strong interpersonal Skills
• Proficient in Microsoft Office with a strong background in Excel and PowerPoint
• U.S Citizenship required.
• Must have an active Secret clearance.

Nice To Haves

• Proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, videoconferencing tools and ETMS2 Tasker tracking system
• Proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS).

Responsibilities

• Administrative functions include office automation secretarial functions (typing, checking and correcting documents for spelling, grammar, and proper formatting per AR 25-50 and other policy documents) in support of INTL Apache PdM, DPdM, Product teams, Functional teams, and special staff
• Receives visitors and telephone calls; quickly ascertains best individual or team for forwarding calls and visits.
• Plans, coordinates, and schedules briefings and conference rooms.
• Manages multiple calendars and appointments, including key leaders, the INTL Apache Master Calendar, and the INTL Apache Long Range Calendar.
• Plans travel and prepares travel authorizations and vouchers.
• Coordinates and prepares agendas for meetings.
• Organizes and coordinates conferences and ceremonies.
• Must be familiar with formatting and processing awards and the lead times required for the given level of award submission.
• Must be proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS); performs reviews and administrative functions for both programs.
• Must be proficient in utilizing Office automation equipment.
• Receives and reviews incoming and outgoing messages.
• Maintains subject matter files.
• Inprocesses incoming, and outprocesses departing personnel.
• Assists PdM, DPdM, and Ops specialist with developing office policies and procedures and keeping them current.
• Conducts analysis of requirements, develops recommendations and plans, establishes and schedules for required working groups, and coordinates and manages resources through completion of assigned special projects.
• Ensures proper handling and distribution of classified materials.
• Responds to requests for information and routes to appropriate action agent.
• Collects and reports daily personnel accountability to INTL APache Ops.
• Performs other duties as assigned.

Benefits

• Competitive Wages
• Medical, Rx, Dental & Vision Insurance
• Generous company-funded Basic Life Insurance
• Company-funded Short-Term & Long-Term Disability
• 11 Paid Federal Holidays
• Generous Paid Time Off (PTO)
• Dependent Care and Medical Flexible Spending Accounts
• 401(k) retirement plan with company match and 100% immediate vesting
• Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
• Robust Employee Assistance Program
• Employee Referral Bonus Program
• Corporate Sponsored Events & Community Outreach
• Spot Awards for exemplary individual performance
• Discretionary performance-based bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level