Executive Administrator - USCAN

GE HealthCare • Chicago, IL

11d

About The Position

The Executive Assistant provides proactive, high-quality administrative and operational support to the USCAN CEO, enabling effective leadership and seamless day‑to‑day business operations. This role requires exceptional professionalism, strong judgment, advanced use of digital and AI tools for efficiency, and the ability to thrive in a fast‑paced environment with high-volume stakeholder and customer interactions.

Requirements

• High school diploma, GED, or local equivalent.
• 8+ years of experience as an executive assistant or supporting a senior leader, preferably in a global, public company or in corporate function
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and modern collaboration tools.
• Comfort using AI-enabled tools to improve productivity, manage information, and support decision-making.
• Demonstrated ability to handle confidential information with discretion.
• Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑moving environment.
• Strong problem-solving capabilities within role scope.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to interact effectively with senior leaders, high-profile customers, and internal stakeholders.

Nice To Haves

• Bachelor’s degree OR 10+ years of administrative or office management experience.
• Proven ability to confidently engage with senior executives and high‑profile stakeholders in high-velocity environments.
• Experience using relational databases, GE HealthCare systems, Support Central, and related applications.
• Extremely well organized; able to anticipate needs and adapt quickly to shifting priorities.
• Quick learner with strong conceptual understanding and intellectual curiosity.
• Demonstrates sound judgment, professionalism, creative problem‑solving, and an AI‑first approach to efficiency.
• Resilient and calm under pressure; able to navigate high‑stress or rapidly evolving situations.
• Self-starter with the ability to work independently and collaboratively within a team.

Responsibilities

• Provide comprehensive administrative support, independently managing assigned tasks while balancing priorities across multiple stakeholders.
• Maintain complex calendars and coordinate high‑volume, fast-paced customer and internal interactions with accuracy and tact.
• Manage sophisticated domestic and international travel, including multi-leg itineraries and rapid schedule changes.
• Handle correspondence, filing, office services, and telephone coverage (as needed).
• Prepare, process, and reconcile expense reports and vendor invoices; coordinate purchasing and accounts payable activities.
• Leverage AI and digital productivity tools to streamline workflows, optimize scheduling, summarize information, and enhance operational efficiency.
• Plan, schedule, and execute all logistical elements for on-site and off-site meetings, events, and training sessions.
• Develop executive-level PowerPoint presentations, visual materials, and polished communications.
• Draft, edit, and finalize correspondence in both personal and leader signatures.
• Maintain organizational charts, distribution lists, filing systems, and confidential records.
• Update and maintain data across internal systems.
• Provide general office administrative services and ensure smooth day-to-day operations.

Benefits

• GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement.
• GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees