Executive Administrator III

Galapagos Federal Systems LLC.

2d•$120,000 - $130,000

About The Position

Galapagos Federal Systems LLC is seeking a highly capable and proactive professional to serve as an Executive Administrator III. This role offers the opportunity to support senior leadership within a fast-paced, mission-driven environment alongside a talented and collaborative team. The Executive Administrator III will provide direct support to the DAF Director’s Actions Group, ensuring seamless executive operations. Responsibilities include managing office operations, coordinating high-level documentation and correspondence, facilitating communication across stakeholders, supporting administrative project execution, and ensuring effective coordination of staff activities and administrative actions.

Requirements

Active TS/SCI clearance required
5+ years administrative support experience in a DoD or federal government environment
Proficiency with MS Office Suite, classified networks (SIPR/JWICS), and electronic filing systems
Experience with DoD travel systems (DTS), visitor processing, and security badging procedures
Strong organizational, written, and verbal communication skills with the ability to manage multiple priorities effectively
Demonstrated ability to handle sensitive information with discretion and maintain a high level of professionalism
Bachelor’s degree in business administration is preferred
Experience in lieu of degree will be accepted
Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Nice To Haves

Prior experience supporting AFSPC, Space Force, or DAF staff organizations
Familiarity with special access program (SAP) administrative procedures
Experience supporting SES or General Officer front offices

Responsibilities

Manage classified and unclassified calendars, executive correspondence, and travel arrangements in support of senior leadership
Prepare, track, route, and maintain action items, read-ahead packages, briefing materials, and other executive-level documentation
Maintain document control, records management, and administrative filing systems in compliance with DoD and organizational standards
Coordinate meeting logistics, conference room scheduling, visitor access requests (VARs), and facility-related administrative support
Serve as a primary point of contact for administrative inquiries, internal staff coordination, and leadership support requirements
Assist with task management, suspense tracking, and follow-up actions to ensure timely completion of leadership priorities
Support day-to-day front office operations and provide responsive administrative support in a fast-paced, high-visibility environment