Executive Administrator - Finance and Generosity

GO Church Inc.•Sharpsburg, GA

1d•Hybrid

About The Position

The Executive Admin will provide administrative, efficient and comprehensive support to the Finance and Generosity Executive Pastor.

Requirements

Experience with business, non-profit and/or church administration is preferred.
Experience with customer service, teaching and/or leading people is preferred.
Experience or proficiency in software administration such as Microsoft Office Suite, G-Suite Apps, Planning Center Online (PCO) church database software, and/or BaseCamp 3 Project Management software, including XERO Accounting.
Ability to handle multiple projects effectively in a fast-paced environment.
Basic understanding of financial/accounting terms and methods.
Ability to learn efficient note taking skills.
Editing and proofreading ability
Strong written/oral communication and interpersonal skills
Strong personal relationship with Christ (Born Again)
Calling to ministry within the local church
Love for people
Positive attitude
Servant’s heart
Energetic/magnetic
Teachable
Organized and administratively gifted
Highly self-motivated/ability to effectively prioritize and execute tasks
Commitment to excellence

Responsibilities

Assist in preparing reports for the Executive Leadership Team and Board of Trustees.
Purchase/reserve requested items or services on behalf of the XP.
Tag and upload the XP’s receipts into the American Express app.
Help track deadlines related to budgets, audits, financial reviews, and donor communications.
Support stewardship campaigns, Legacy offerings, and generosity initiatives.
Maintain donor correspondence records, acknowledgments, and follow-up tasks (in coordination with finance staff).
Coordinate with accounting, payroll, and external vendors as directed.
Assist with admin batch giving and oversight of our giving platform (PCO)
Produce and input monthly “1st Time Givers” data for our Ministry Dashboard
Manage annual “Year End Giving Statements”
Manage all W9’s and 1099 statements
Share in the responsibilities of planning and executing all aspects of our staff related events. (Includes: Staff Advances, monthly All Staff meetings, Staff and Board Christmas Party, etc.) This will be a collaborative team approach among the EA’s.
Support special projects related to budgeting, campus initiatives, capital projects, and financial planning.
Help maintain SOPs related to finance and generosity.
Track project timelines and ensure deliverables are completed on schedule.
Assist with onboarding and coordination of finance-related staff and volunteers.
Take detailed and organized notes during requested meetings.
Publish notes/assign tasks on Basecamp as needed.
Manage and schedule all meeting requests to and from the XP.
Respond to emails on behalf of the XP/GO Church as needed.
Assist with making phone calls to attendees and/or community members.
Edit/revise emails or publications to ensure excellence and clarity.
Serve as a professional point of contact for internal staff, donors, vendors, and ministry partners.
Handle sensitive information with integrity, confidentiality, and discretion.
Support communication between departments related to financial processes and stewardship initiatives.
Execute any additional items assigned by the Executive Pastor.
Prepare internal communications, summaries, and ministry updates on behalf of the XP.
Assist with budget coordination and preparation of ELT and Board of Trustees materials.
Track wins, progress, and key metrics to support leadership alignment and accountability.
Maintain a vital and growing personal walk with the Lord through committed personal Bible study, prayer and fasting.
Maintain proper priorities in your relationship with Christ, your spouse/family.
Must stand in alignment with GO Church and Church of God “Doctrinal Commitments”.
Must be in alignment and loyal to the GO Church Vision, Mission, Core Values and Value Proposition.
Strict adherence to the GO Church Leadership Honor Code.
Always protect the unity and integrity of the church.
Invest and invite unchurched people to know Jesus and come to Church.
Financially support the mission and vision of the Church by faithfully giving at least 10% of your gross income. Maintain wise stewardship measures over the remaining 90%.
Be punctual to all Gatherings, Conferences and Meetings.
Maintain a neat and professional appearance.
Read and sign all HR Documents.