Executive Administrator and Project Coordinator

HII's Mission Technologies division•Springfield, VA

2d•Onsite

About The Position

HII Mission Technologies is seeking a movitvated and experienced Executive Administrator and Project Coordinator to help support our new mission in Springfield, VA. This role will be supporting our team with various duties and assignments as well as support the effort to optimize organization procedures for administrative efficiency and productivity. This role is 100% onsite at the Springfield, Va location.

Requirements

6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
TS/SCI required at time of hire with the ability to obtain a Poly.

Responsibilities

Track the on-boarding and off-boarding of personnel
Manage information within directorate folder structures
Support official travel within the Defense Travel System for supported customers (planning, logistics, coordination and visit requests)
Capture notes, actions and meeting minutes
Manage calendars for supported customers and assigned resources (conference rooms)
Coordinate meetings
Draft, route and track correspondence packages
Draft communications for the assigned directorate
Managed content and data entry on the assigned directorates collaboration sites
Document directorate policies, standard office procedures, action plans and processes
Track initiatives and report the status of directorate-level milestones
Support the development of executive briefs
Coordinate award submissions for military and civilian personnel
Capture directorate-level metrics and key performance indicators
Schedule and host periodic project status reviews
Coordinate and schedule directorate-sponsored seminars, red team reviews and staff meetings
Collect and document the status of meeting outcomes, action items and task assignments