Executive Administrative Specialist
About The Position
The Executive Administrative Specialist (EAS) assists the Office of the Vice President for University Advancement, and reports to the Executive Assistant to the Vice President of University Advancement and Industry Association Coordinator. This position works as part of an administrative team and has a crucial role in the success of the department’s mission. This position provides assistance in the ongoing direction of the Office of the Vice President for University Advancement. The Executive Administrative Specialist must have excellent customer service to colleagues, donors, and friends of the university and interpersonal skills with a strong attention to detail and strong communication skills. Additionally, the EAS will need to be highly organized and flexible. This position works with a high degree of independence and must be able to work accurately, adhere to deadlines and university policy. The EAS regularly works with colleagues at all levels of University Advancement, including the University of Oregon Alumni Association (UOAA). This position is also in contact with students, faculty, and staff across campus as well as outside vendors and University of Oregon Foundation (UOF) staff.
Requirements
- Three years of clerical/secretarial experience which included one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
- Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
- Proven ability to handle highly sensitive and/or confidential information.
- Excellent organizational skills and administrative skills, including the ability to prioritize multiple tasks effectively, anticipate needs, and promote flexibility in a team environment.
- Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.
- Effective writing, editing and communication skills; attention to detail.
- Ability to communicate and work effectively with individuals from diverse backgrounds and cultures, including providing excellent customer service.
- Self-motivated, punctual, and reliable; organized and flexible.
- Commitment to and experience with promoting and enhancing diversity and equity.
Nice To Haves
- Experience with Advance or similar CRM platform.
- Experience in a higher education setting
- Experience in or knowledge of fundraising.
- Experience providing customer service to donors or clients.
- Experience and comfort in working in a fast-paced, time challenging environment.
Benefits
- The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off.
- For more information about benefits, visit https://hr.uoregon.edu/about-benefits
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
