Executive Administrative Specialist - US Army Program Support

WisEngineering • Dover, NJ

20h • Onsite

About The Position

The successful candidate will support the Director, Deputy Director, and Operations Team, as well as all activities related to the directorate and its staff. This includes the coordination, scheduling, and facilitation of high-level briefings, meetings, roundtable events, and senior project management reviews involving senior-level attendees and leadership. Providing critical communications containing key project management data and deliverables for internal and external stakeholders is essential in this role.

Requirements

• US Citizenship Required
• Must be clearable/eligible for a Secret Clearance
• Must be able to thrive in a fast-paced, high-volume environment.
• Proven ability to meet weekly and daily deadlines.
• Must adhere to disciplined documentation standards.
• Advanced proficiency in Microsoft Office 365, particularly Excel (complex spreadsheets) and PowerPoint (executive presentations).
• This position requires on-site availability 5 days a week at Picatinny Arsenal.

Nice To Haves

• Previous Department of Defense (DoD) executive level program support experience is highly preferred.
• Bachelor’s Degree is preferred.

Responsibilities

• Executive & Strategic Support Leadership Extension: Serve as a proactive extension of leadership, anticipating needs before they are voiced and protecting executive time to ensure priorities align with the mission.
• Meeting Facilitation: Arrange and facilitate high-level briefings, roundtables, and Senior Project Management Reviews (SPMRs), including pre-event planning and on-site coordination.
• Communication Management: Manage incoming and outgoing correspondence and communications to ensure key project management data is distributed accurately.
• Travel Coordination: Generate and maintain all travel schedules, including status of orders, itineraries, visas, and theater clearances.
• Tasker/RFI Oversight: Coordinate distribution, consolidation, and tracking of official taskers and Requests for Information (RFIs).
• Action Item Tracking: Monitor and track action items emerging from reviews and meetings to ensure 100% compliance and timely completion.
• Policy Development: Support the development of project management policies and standard operating procedures.
• Workflow Organization: Work behind the scenes to tighten communication flow, documentation standards, and coordination gaps to improve efficiency.
• Technical Deliverables: Create and produce complex spreadsheets and executive briefing packages, often under short-turnaround timelines.
• Dashboard Assistance: Support developers in data collection and analysis for project management dashboards to drive data-driven solutions.
• Resource Analysis: Assist in the collection, distribution, and analysis of information regarding costs, personnel, facilities, and contracts.

Benefits

• competitive salaries
• comprehensive benefits
• excellent career-building atmosphere
• diverse range of projects provides exciting challenges in cutting-edge technologies
• on-the-job training
• smooth transition into new roles

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level