Executive Administrative Coordinator to the CFO

Titanium Healthcare•Garden Grove, CA

11d•Hybrid

About The Position

The Executive Administrative Coordinator to the CFO provides high-level administrative and operational support to ensure the effective, organized, and efficient functioning of the CFO’s office. This role focuses on coordination, communication, and follow-through, enabling the CFO to stay focused on strategic priorities while maintaining accessibility to leaders across the organization. This position requires strong organizational skills, excellent written communication, sound judgment, and the ability to work comfortably with senior leaders while supporting accountability and transparency.

Requirements

Fluent in English (written and verbal)
Excellent time management abilities
Professional presence and comfort working with senior leadership
Experience handling confidential information with discretion
Strong communicator with strong ability to follow-up; must be comfortable providing reminders
Personable and service-minded
Adaptable and collaborative
Excellent verbal and written communication skills, including the ability to convey and exchange information in a clear and concise manner
Adequate hearing and vision (with corrective devices if necessary)
Ability to identify problems and use logic and related information to develop and implement solutions
Excellent organizational skills and attention to detail
Ability to work independently and carry out assignments to completion within the parameters of established policies and procedures
Ability to communicate clearly in-person, by phone, and electronically
Frequent use of computers, keyboard, and handheld/mobile devices
Competent with computers, email, virtual platforms, and Microsoft Office based programs
Ability to type for extended periods
Must be able to remain in a stationary position
Ability to lift, carry, push, or pull up to 20–25 pounds (e.g., laptop bag, forms, mobile equipment)
Ability to maintain professionalism and safety in diverse environments
Diploma/GED required
Minimum 5+ years of experience supporting executives or senior leaders
Distraction-free home workspace with a secure internet connection

Nice To Haves

Associate degree or bachelor’s degree in business related fields preferred

Responsibilities

Manage the CFO’s calendar, inbox, and communications with professionalism and discretion
Coordinate meetings, agendas, and materials to support productive discussions
Attend meetings and take accurate meeting notes, send summaries and action items timely post meeting
Provides support on special projects by conducting research, compiling data, and coordinating with other departments to ensure deadlines are met
Track follow-ups and deadlines, providing reminders to support timely completion by utilizing Asana and other related project management systems
Support open access to the CFO by helping prioritize requests without acting as a gatekeeper
Draft, edit, and proofread executive correspondence, presentations, and internal communications
Reviews various financial, business-related reports and data; edit for error and make corrections as needed, coordinating such action with data originator. Notes variations in data or performance from expectations and ensure they are brought to the attention of supervisor for action
Manage insurance policies, including applications, and assist finance department with filings and notices
Assist and support administrative department with other related duties, reconciliations, and tasks
Assist with organizing and tracking contracts, approvals, and key documents
Coordinate signature workflows and maintain organized records
Support document management and reference systems for executive materials
Review of contracts to maintain various administration matrixes and communicate changes to appropriate parties
Coordinate logistics for company events, leadership meetings, lunch events, and overnight retreats
Support planning efforts including scheduling, travel coordination, vendors, and materials
Place office supply orders when needed and plan catering for meetings
Partner with internal teams to ensure events are well-organized and aligned with company culture
Manage domestic and international travel end-to-end, including flights, accommodations, ground transportation, and real-time itinerary adjustments
Provide general administrative support and assist with special projects as needed
Anticipate routine needs and help identify opportunities to improve efficiency

Benefits

Make an impact: an organization who cares about its employees, communities, and the future of healthcare
Inclusivity: be a part of a workplace where you not only belong but also can be the best version of yourself
Growth: opportunities to develop and grow your career with us
Community: you are encouraged to have a voice, share your opinions, and have individual impact on the business
Paid Time Off: 12 holidays and up to 3 weeks of accrued PTO to rest and recharge plus additional time for sick, jury duty, bereavement, and reproductive loss
Work Life Balance: enjoy flexibility to maximize your well-being and success with our hybrid work model
Medical, Dental, & Vision Benefits: we cover up to 100% of your premium and 50% of your dependents depending on the plan
Flexible Spending, Health Savings & Dependent Care Accounts
Life/AD&D insurance funded 100% by Titanium Healthcare
Supplemental Short-Term Disability
Employee Assistance Programs
Protect your pet(s) with Pet Insurance
401(k) plan