Executive Administrative Assistant

Cowlitz Indian Tribe • Ridgefield, WA

10d

About The Position

Assist the Executive Office Manager & senior staff in managing schedules, daily paperwork, reports, memos, filing and phone calls.

Requirements

• Two (2) year degree in Business Administration, Finance, Accounting, or closely related field; or equivalent combination of education and experience.
• Minimum of three (3) years’ experience in an administrative/secretarial position for an executive level manager.
• Must possess excellent interpersonal skills with an ability to foster a supportive and enabling team environment.
• Ability to balance competing priorities with professionalism and poise.
• Advanced knowledge of standard office administrative practices and procedures.
• Ability to handle multiple tasks and projects with meticulous attention to detail.
• Excellent communication and public relations skills.
• Possess a high level of integrity and confidentiality.
• Must have advanced Microsoft office (Word, Outlook, Excel, PowerPoint) and spreadsheet skills.
• Must possess proficient typing skills.
• Must possess the ability to work with minimal supervision.
• Must possess experience with multi-line phone system.
• Due to the nature of the business, nights and weekends may be required on occasion.
• Must be willing to work in a smoking environment.
• Must be willing to adhere to company health and safety measures.

Responsibilities

• Promotes superior guest service.
• Maintains, and perpetuates a positive organizational culture according to the principles of the Spirit of Tâlícn and the Core Values of ilani.
• Must possess excellent inter-personal skills with an ability to foster a supportive and enabling team environment.
• Answer incoming calls, and route to appropriate department/individual, take messages as needed; Provide guests with information necessary to meet their needs.
• Receive and greet company personnel and business associates (i.e. vendors, guests, team members) and direct them to the appropriate department/individual.
• Manage senior team’s calendar; Provide administrative support to other departments as needed;
• Record minutes during meetings, type correspondence, reports, other similar work to meet organizational needs;
• Collate and staple manuals, papers, and promotional materials, as necessary.
• Manage travel arrangements for current and potential Team Members;
• Assist with CTGA and OPS Boards meetings, responsible for the shipping and mail routing process.
• Maintain and operate all department office equipment.
• Ensure that the reception & kitchen areas and conference room are presentable and meets organizational guest service standards and expectations.
• Order and maintain supplies and arrange for equipment maintenance.
• Assist with special projects and provide support to all executives as needed.
• Perform receptionist related duties.
• Maintains confidentiality of sensitive information.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees