Executive Administrative Assistant - School of Medicine, Office of the Dean

Emory University•Atlanta, GA

5h•Hybrid

About The Position

Reporting to School of Medicine executive leadership, the Executive Administrative Assistant (EAA) is a critical member of the Dean’s office team. The EAA will have primary responsibility for all functions related to executive leadership calendars, schedules, and events. Responsibilities also include expense reconciliation and management/organization of necessary documents/files (like SharePoint). The ideal candidate must have excellent organization and writing skills and demonstrated experience supporting executive-level leaders in a complex and high-demand environment. Must be able to successfully manage multiple tasks simultaneously while engaging with a range of university and school leaders with the highest level of professionalism. This role provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine. Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc.

Requirements

Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
Previous experience with various personal computer software applications.
Ability to type or keyboard 60 accurate words per minute (may be required).
Excellent organization and writing skills.
Demonstrated experience supporting executive-level leaders in a complex and high-demand environment.
Ability to successfully manage multiple tasks simultaneously while engaging with a range of university and school leaders with the highest level of professionalism.

Responsibilities

Primary responsibility for all functions related to executive leadership calendars, schedules, and events.
Expense reconciliation.
Management/organization of necessary documents/files (like SharePoint).
Provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine.
Handles meeting and conference logistics.
Prepares and monitors budgets and project proposals.
Researches and compiles information for reports and presentations, including chart and graph preparation.
Manages office preparations.
Maintains calendar for one or several executives and ensures appropriate preparation for daily activities.
May coordinate domestic or foreign travel arrangements.
Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
Assists in the administration and interpretation of policies and procedures for the organization and department.
May supervise and schedule clerical and secretarial staff.
Initiates paperwork for employee transactions.
Assists in investigating and resolving employee issues or concerns.
May act as a spokesperson for departmental inquiries.
Performs related responsibilities as required.