Executive Administrative Assistant

Acuity • Atlanta, GA

19h • Onsite

About The Position

The Executive Administrative Assistant supports the Electronics leadership team members. This role independently manages priorities while understanding and anticipating the needs of executives. The role serves as a liaison between executive staff and high-level internal and external customers and partners, requiring discretion, confidentiality, and initiative. The role is responsible for optimizing operational workflows and driving productivity by proactively leveraging digital tools, automation, and best practices to maximize efficiency and impact. The Executive Administrative Assistant plays a key role in organizing employee appreciation events and gifts, coordinating corporate charitable initiatives, and facilitating inter-team collaboration. The role may also lead and manage small teams for special projects and initiatives.

Requirements

• Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, and external partners.
• Ability to work independently and proactively provide information as needed.
• Excellent written and verbal communication skills.
• Ability to handle highly confidential information with discretion.
• Excellent organizational skills with the ability to effectively manage changing priorities.
• Demonstrated proactive approaches to problem-solving with strong decision-making capabilities and emotional maturity.
• Self-starter and drive to continually learn and develop as a person.
• Demonstrated experience in optimizing operations and driving productivity through the use of digital tools and software.
• Bachelor’s degree required.
• 5+ years experience supporting executive-level leaders.
• Proficient in Microsoft Office (Outlook, Word, Excel, Vizio, and PowerPoint), Microsoft Teams, Adobe Acrobat, and Social Media web platforms.

Nice To Haves

• Experience with workflow automation, data analytics, and digital collaboration platforms is highly desirable.
• Experience organizing employee appreciation events, supporting charitable initiatives, and managing small teams is highly valued.

Responsibilities

• Analyze and improve administrative processes to enhance operational efficiency, using digital tools and automation where possible.
• Develop and implement best practices for document management, scheduling, and communication, utilizing enterprise software and collaboration platforms.
• Champion the adoption and effective use of productivity software (e.g., Microsoft 365 suite, Teams, Planner, OneNote, Power Automate) to support executive and team objectives.
• Stay current with emerging technologies and recommend new tools to improve workflow, collaboration, and decision-making.
• Identify repetitive tasks suitable for automation and implement solutions (e.g., Power Automate flows, scheduling bots) to reduce manual workload and errors.
• Named executive admin for SVP of Electronics and Customer Experience, Interface with other executive admins to coordinate across ABL.
• Manage calendar, travel and expense reports for SVP(s).
• Work closely and effectively with members of leadership to keep well informed of upcoming commitments and responsibilities, following up appropriately.
• Independently manage competing priorities, tasks, and projects while anticipating and assessing needs of executives.
• Take complete ownership of assignments and consistently demonstrate commitment to meet prescribed deadlines.
• Effectively manage calendar by scheduling meetings, anticipating changes, and rearranging meetings as appropriate.
• Establish a systematic method for tracking meeting requests and communicate regularly regarding calendar issues and changes.
• Identify and respond to problems in a timely manner using alternative approaches and sound judgment in developing a solution.
• Develop and maintain effective partnerships with internal and external stakeholders to collaborate effectively in facilitating work and accomplishing objectives.
• Prepare agendas, presentations, and reports for executive meetings and decision-making.
• Plan, organize, and execute employee appreciation, engagement, and team building events.
• Collaborate with HR and department leaders to ensure appreciation initiatives align with company culture and values.
• Support and help organize corporate charitable work, including planning, logistics, and communication for charitable initiatives and events.
• Liaise with nonprofit organizations and community partners to coordinate participation and maximize impact.
• Track and report on charitable activities, employee involvement, and outcomes for leadership review.
• Manage small teams for specific projects or initiatives, providing direction, support, and accountability to achieve objectives.
• Facilitate collaboration and communication across teams to ensure alignment and successful execution of cross-functional initiatives.
• Develop and maintain effective partnerships with internal and external stakeholders to accomplish objectives.
• Coordinate and plan domestic, international, and private air travel arrangements.
• Determine the most efficient and cost-effective travel method while exhibiting an in-depth knowledge of airlines, hotels, and upgrade possibilities.
• Prepare detailed itinerary and trip file for executives prior to travel.
• Complete expense report upon completion of trip.
• Lead and/or assist in the planning and logistics for staff meetings and key events, including but not limited to, the preparation and distribution of agendas/materials, making arrangements for catering, ordering meeting supplies, anticipating the unexpected, staffing the event, etc.

Benefits

• Acuity offers generous benefits including health care, dental coverage, vision plans, 401K benefits, and commissions/incentive compensation depending on the role.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive