Executive Administrative Assistant

Jackson Healthcare • Alpharetta, GA

23h • Onsite

About The Position

LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, “to substitute for.” When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. There’s nothing ordinary about a typical day here, take a look for yourself: https://share.vidyard.com/watch/VfMVtWsvT1pn4T6nvUZxn1 . We are a Jackson Healthcare company and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities. The Executive Administrative Assistant III is responsible for providing administrative support to V-suite or C- suite executives. This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant III handles executives’ requests and queries appropriately. EAs direct telephone calls and visitors and prepare documents, reports, and presentations and assembles and maintains statistical data. This role also supports company-wide projects and initiatives.

Requirements

• High School Diploma or equivalent required; Bachelor’s degree preferred
• 4-7+ years of executive administrative assistance experience required
• Ability to adhere to and exhibit the Company Values at all times
• Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills
• Strong project management skills
• Ability to build relationships at all levels - internally and externally
• Strong customer service mindset
• Strong organizational and time management skills
• Ability to work independently
• Strong communication skills - both oral and written
• Ability to work with sensitive information and maintain confidentiality
• Solid critical thinking and problem-solving skills
• Customer Focus
• Manages Complexity
• Balances Stakeholders
• Resourcefulness
• Plans and Aligns
• Optimizes Work Processes
• Collaborates
• Communicates Effectively
• Manages Ambiguity
• Situational Adaptability
• Typical office environment - sedentary with typing, writing, reading requirements
• May be able to sit or stand
• Speaking, reading, writing, ability to use a telephone and computer
• Ability to exert up to 10 lbs. of force occasionally
• Ability to interpret various instructions
• Ability to deal with a variety of variables under only limited standardization

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Manages complex calendaring for assigned executives including scheduling meetings and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc.
• Ensures meeting set-up is prepared prior to event (room booked and set-up, tech interfaces working, refreshments, etc.)
• Receives and announces telephone calls and visitors as needed
• Drafts meeting agendas, minutes and notes to submit to management for revision and final approval
• Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, digital records, letters, etc.
• Sorts and distributes incoming mail to appropriate executives
• Serves as the liaison between executives and internal travel team regarding corporate travel
• Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.)
• Coordinates associate gifting as needed
• Keeps management informed of area activities and of any significant issues
• Acts as professional representative for executive(s)
• Assists with the execution of corporate projects and strategic initiatives such as scorecard projects, business plans, team updates, etc.
• Tracks progress and assists with scorecard updates
• Creates, maintains, and analyzes financial and statistical data; assembles internal reports submitted to management and committees.
• May work on special projects or other duties as assigned
• Serves as back-up to other Executive Administrative Assistants as needed
• Communicates with external vendors and service providers

Benefits

• Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions).
• Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance).
• Paid parental leave.
• Company sponsored 401k plan with company matching.
• PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure.
• Tuition reimbursement for continuing education.
• An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees