Executive Administrative Assistant

LaVoieHealthScience

1d•Onsite

About The Position

As an Executive Administrative Assistant at LaVoieHealthScience, you'll play a pivotal role in supporting our leadership team and ensuring smooth operations within our Alexandria, VA client federal office. Join us in a dynamic environment where your organizational skills and proactive approach will make a difference in our mission to advance health science. Position contingent upon award contract.

Requirements

Proven experience as an executive administrative assistant or similar role.
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite and office management software.
Ability to multitask and prioritize in a fast-paced environment.
High level of professionalism and a proactive attitude.
Strong problem-solving skills and attention to detail.

Nice To Haves

Associate's degree or higher preferred; relevant certifications a plus.

Responsibilities

Manage executive schedules, including calendar management and meeting coordination.
Prepare and organize documents, reports, and presentations for internal and external meetings.
Act as a liaison between executives and internal/external stakeholders.
Handle travel arrangements and itineraries with attention to detail.
Maintain confidentiality and handle sensitive information with discretion.
Assist in project management and track deadlines for various initiatives.
Support office operations by managing supplies and vendor relationships.
Contribute to a positive team environment and assist colleagues as needed.