Executive Administrative Assistant

Saint Luke's Health System•Kansas City, MO

1d•Onsite

About The Position

The Research Department at Saint Luke's Hospital of Kansas City is looking for an Executive Administrative Assistant to provide administrative support to the VP of Research, the Director of Research, the Co-Director Cardiovascular Research & Clinical Scholars Program, Manager of Cardiometabolic Research and multiple study teams. This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides themselves on having a culture of kindness. You will work under a friendly and supportive leadership team all while having the opportunity to work independently performing a wide variety of complex and confidential administrative responsibilities. To be successful in this role, you will need to use independent judgment to plan, prioritize, and organize a diversified workload, have strong attention to detail, excellent customer service skills and the ability to handle highly confidential and sensitive information. Because you will have a diverse workload, being able to manage several ongoing priorities with last minute requests will be very important. The ideal candidate for this position would have at least 3 years of Executive Administrative Assistant experience, preferably in a healthcare setting. This is an in person position. The Work: Supports the following positions: •VP of Research for SLHS •Director of Research for SLHS •Co-Directors, Cardiovascular Research & Clinical Scholars Program •Manager, Cardiometabolic Research Program •Provide general support for managers and teams in the Research Department •Provide backup for the other Executive Administrative Assistant in the Research Department Responsibilities include: •Extensive calendar management of busy schedules •Timekeeping, scheduling meetings & conference rooms, ordering supplies, invoice processing, expense report submissions, catering, mail services, floor maintenance (copy machines, liaison with housekeeping and facilities). • General clerical duties, including e-mail communications, preparing letters and mailings, filing paper and electronic materials. • Administrative projects, as assigned, including organizing leadership committee meetings and special events. Why Saint Luke’s?: • You would be working for the Research Department at Saint Luke's Hospital of Kansas City. Our teams strive to continuously improve the quality and value of health care as a national leader in clinical, translational, and outcomes research. Our mission is to advance the prevention and treatment of disease, helping patients live healthier and longer lives. • Excellent working environment and supportive leadership. • We believe in creating a collaborative environment where all voices are heard. • We are dedicated to innovation and always looking for ways to improve. • Saint Luke’s offers competitive salaries and benefits packages to all eligible employees. Job Requirements Applicable Experience: 3-5 years Job Details Full Time Day (United States of America) The best place to get care. The best place to give care. Saint Luke’s 12,000 employees strive toward that vision every day. Our employees are proud to work for the only faith-based, nonprofit, locally owned health system in Kansas City. Joining Saint Luke’s means joining a team of exceptional professionals who strive for excellence in patient care. Do the best work of your career within a highly diverse and inclusive workspace where all voices matter. Join the Kansas City region's premiere provider of health services. Equal Opportunity Employer. Saint Luke’s Health System includes 18 hospitals and campuses across the Kansas City region, home care and hospice, behavioral health care, dozens of physician practices, a life care senior living community, and more. Find out more about what Saint Luke’s offers: http://www.saintlukeskc.org/about-saint-lukes Are you interested in staying up to date on openings at Saint Luke’s Health System? Simply sign up for job alerts at https://careers.saintlukeskc.org/job-alerts When we have opportunities that meet your interests, you will receive an email with the job details. Saint Luke’s Health System values our employees and we encourage them to apply to any internal openings. If you are a current Saint Luke's Health System employee, please apply through your Workday account by typing "Find Jobs" in the top left corner search bar. You can also follow the link below to the current internal career site to apply. http://www.myworkday.com/saintlukes/d/task/1422$1011.htmld

Requirements

use independent judgment to plan, prioritize, and organize a diversified workload
have strong attention to detail
excellent customer service skills
the ability to handle highly confidential and sensitive information
being able to manage several ongoing priorities with last minute requests
3 years of Executive Administrative Assistant experience, preferably in a healthcare setting

Responsibilities

Extensive calendar management of busy schedules
Timekeeping, scheduling meetings & conference rooms, ordering supplies, invoice processing, expense report submissions, catering, mail services, floor maintenance (copy machines, liaison with housekeeping and facilities)
General clerical duties, including e-mail communications, preparing letters and mailings, filing paper and electronic materials
Administrative projects, as assigned, including organizing leadership committee meetings and special events