EXECUTIVE ADMINISTRATIVE ASSISTANT

PREFERRED BEHAVIORAL HEALTH OF NEW JERSEY•Brick Township, NJ

9d•$35

About The Position

If you are looking to make an impact by helping others, then Preferred Behavioral Health Group is the place for you! By joining our award-winning team, you will become part of the premier behavioral health organization in New Jersey. PBHG is a dynamic and innovative non-profit organization that was proudly named one of "THE BEST PLACES TO WORK IN NEW JERSEY" for 2024 and 2025 by NJBIZ! Our mission is to change lives and save lives across the state of New Jersey through a Trauma Informed Care culture. Our staff is at the core of everything we do. We are dedicated to building a diverse team where employees feel a sense of belonging and are valued for their individual contributions. We encourage staff development and embrace a growth mindset. If you are interested in pursuing an exciting and rewarding career while being part of a recognized “Best Place to Work”, please submit your resume today for consideration! Job Description/Summary Provides all direct administrative and clerical support to and for CEO This individual is the direct support to the Chief Executive Officer, which embodies an impeccable level of professionalism and poise in verbal and nonverbal communication. The EA will be a representative of the CEO and PBHG requiring adherence to confidentiality and discretion.

Requirements

Proficiently communicates - written and verbal
Ability to use Microsoft Office 365, Adobe, Easy Board, and all organizational digital platforms
Professional appearance and telephone manner
Ability to anticipate needs and be proactive
Excellent organizational and interpersonal skills
Impeccable professionalism and boundaries of confidentiality
Demonstrates the ability to follow policies and procedures as outlined in the HR Manual and Employee Handbook.
Must be able to attend at least two quarterly Agency meetings per year.
Demonstrates familiarity with organizational policy and procedures.
Education: Bachelor’s degree preferred; will waive for considerable professional experience
Experience: minimum of 5 years’ relevant professional experience

Responsibilities

Provide primary administrative and clerical support to CEO and other senior level leadership when requested.
Schedule meetings on behalf of CEO inclusive of creating agendas
Attend meetings as required, record and distribute meeting minutes on behalf of CEO
Schedule and coordinates the planning of on-site and external meetings as needed
Order printed materials, organization-wide
Create and distribute board packets to trustees no less than six days before scheduled board meetings
Engage in written and verbal communication on behalf of the CEO
Complete expense reports for CEO
Sign and organize contracts on behalf of CEO
Maintain Notary Public status
Attend and assist with fundraising and PR events as needed by CEO