Executive Administrative Assistant (Onsite)

RTX

1d•Onsite

About The Position

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market. Collins Aerospace is seeking a highly motivated and professional Executive Administrative Assistant to provide executive support to key leaders in the Aftermarket, Business Development and Strategy teams including the VP & GM of Aftermarket and VP of Business Development and Strategy. You will work closely with global business leaders across Collins Aerospace and RTX. The successful candidate can effectively manage under time constraints, in a fast-paced work environment, and can multi-task. The candidate must be a self-starter, detail-oriented, technically savvy, and possess excellent organizational skills, as well as excellent written and verbal communication skills. The role performs a wide range of administrative tasks and takes ownership of different tasks that may come up. This role requires a high level of professionalism and the ability to maintain discretion and confidentiality of information. This is an onsite position located in Cedar Rapids, Iowa.

Requirements

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
Previous administrative experience supporting multiple executive leadership positions

Nice To Haves

Excellent time management and organizational skills with attention to detail and responsive to customer needs
Self-starter, willing to learn and grow, ideally interested in technology and people growth
Professional and courteous; excellent written and verbal communication skills
A team player who is proactive, flexible, results-oriented and comfortable in a fast-paced, changing environment and able to work independently with minimal direction
Highly dependable, trustworthy, and able to manage conflicting priorities and deadlines
Ability to learn processes and tools quickly with minimal training

Responsibilities

Proactively manage priorities between the business to ensure leaders are supported in a balanced manner
Manage complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization, proactively looking ahead to adjust or deconflict, often using discretion based on understood priorities to make decisions
Proactive email management and alerting to executive priority actions
Obtain a great understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within Avionics and proactively create a support infrastructure for effective coordination
Assist in the preparation of agendas, briefings, correspondences, PowerPoints, spreadsheets, ordering supplies and meals for Staff Meetings and All Hands meetings and other events, as needed
Arrange smooth travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools
Process expense reports and invoices in a timely manner in accordance with company policies and procedures
Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more
Proactively support the team with necessary information flow & proper distribution to the department (emails, staff meetings, skip levels, all hands, town halls, one-on-one meetings, team events)
Schedule and attend staff meetings and all hands, record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications. Support other meetings as needed to capture notes
Support team documentation activities: ensuring all documentation is up-to-date, organized, and accurate, including email distribution lists, shared files, Teams channels, organizational charts, websites, etc.
Support the onboarding and personnel exit process
Travel up to 20% for meeting support
Order supplies and perform other administrative/clerical and ad-hoc tasks, as assigned
Work collaboratively with other Avionics Executive Administrative Assistants and provide back up support while others are out of the office

Benefits

Medical, dental, and vision insurance.
Three weeks of vacation for newly hired employees.
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option.
Tuition reimbursement program.
Student Loan Repayment Program.
Life insurance and disability coverage.
Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection.
Birth, adoption, parental leave benefits.
Ovia Health, fertility, and family planning.
Adoption Assistance.
Autism Benefit.
Employee Assistance Plan, including up to 10 free counseling sessions.
Healthy You Incentives, wellness rewards program.
Doctor on Demand, virtual doctor visits.
Bright Horizons, child and elder care services.
Teladoc Medical Experts, second opinion program.