Executive Administrative Assistant

Meta • New York, NY

9h • $48 - $70 • Remote

About The Position

Meta is seeking an experienced Executive Administrative Partner to join the administrative team supporting the office of the Chief AI Officer. The person in this role will need to be a problem-solver with extreme attention to detail as well as highly organized given complex needs, heavy volume, and significant projects and tasks across the office. This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company. This position is full-time and can be located in NYC or remotely. If remote, the candidate must be located on the East Coast.

Requirements

• 5+ years of relevant experience providing administrative support to 1 or more executives
• 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 5+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office and Google Suite

Nice To Haves

• Prior or current experience supporting VPs at large scale tech company, particularly in a scaled office
• Consistent track record of ensuring confidentiality and discretion in all partnerships
• Experience driving events and fostering team morale
• Demonstrates attention to detail, responsible, proactive, drives tasks to completion
• Experience independently managing projects, multi-tasking, and changing direction quickly if needed
• Experience building and maintaining trust with leadership and partners
• Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
• Experience in a multi-staff office environment
• Project management experience
• Experience building, managing and influencing cross-functional business stakeholder relationships
• Experience managing logistics across multiple teams
• BA/BS Degree

Responsibilities

• Manage complex scheduling and logistics movements
• Manage reactive and proactive scheduling
• Coordinate internal and external meetings
• Prepare expense reports and purchase requisitions
• Travel to support large off-sites as needed
• Support onsite team needs
• Coordinate both domestic and international travel arrangements
• Build cross-functional relationships between departments
• Partner closely with org lead admins
• Communicate key org and company updates to admins and xfn partners

Benefits

• bonus
• equity
• benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive