Executive Administrative Assistant

Scout Motors • Charlotte, NC

6h • $80,000 - $97,500 • Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative support to the Chief Information Officer (CIO) and Chief Operating Officer/Chief Financial Officer (COO/CFO). This role requires exceptional organizational skills, professional discretion, strong communication abilities, and the capability to manage complex schedules and priorities. The individual will serve as a key partner to both executives, enabling effective leadership and operational efficiency across the organization.

Requirements

• 10+ years of experience supporting senior executives, C-Suite support is required.
• Proven experience in a fast-paced, high-demand environment handling shifting priorities.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint).
• Ability to exercise sound judgment, maintain confidentiality, and operate with integrity.
• Project coordination or project management experience.
• Bachelor's degree or equivalent work experience.
• Minimum of High School Diploma, GED or equivalent required for all roles at Scout Motors, Inc.
• Valid driver's license required.

Responsibilities

• Manage complex calendars for the CIO and COO/CFO, including scheduling meetings, coordinating availability, and resolving scheduling conflicts.
• Handle travel arrangements, itineraries, and logistics for domestic and international travel.
• Prepare, review, and edit presentations, reports, correspondence, and briefing materials.
• Coordinate and support executive leadership meetings, including agenda creation, note-taking, and action-item follow-up.
• Serve as the primary point of contact between the executives and internal/external stakeholders.
• Maintain confidentiality and handle sensitive information with the highest degree of professionalism.
• Assist with budget tracking, invoice processing, and expense reporting for both executives.
• Support coordination between IT, Finance, Procurement, Administration, Quality, Compliance and other cross-functional teams.
• Monitor incoming communications and prioritize items requiring executive attention.
• Ensure timely and accurate communication between leadership and broader organization.
• Draft professional emails, announcements, and internal communications as needed.
• Support execution of company events, leadership offsites, and team meetings.
• Build strong working relationships across all levels of the company to facilitate effective collaboration.

Benefits

• Competitive insurance including:
• Medical, dental, vision and income protection plans
• 401(k) program with:
• An employer match and immediate vesting
• Generous Paid Time Off including:
• 15 days planned PTO, as accrued
• 40 hours of unplanned PTO and 14 company or floating holidays, annually
• Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
• Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive