Executive Administrative Assistant

eHealth

27d

About The Position

Join us in creating a better way! At eHealth, our mission is to expertly guide consumers through their health insurance and related options when, where, and how they prefer. We’re creating a better way – one that’s transparent and trustworthy for both our consumers externally and our employees internally. Move your career forward while connecting countless people to the life- changing, quality care they deserve. Our diverse team of innovators supports one another in solving some of the toughest challenges. We’re always on the lookout for creative opportunities to do right by our customers, and each other. Together, we’re creating a better way to work, united by our common passion to make a difference. Role Overview As an Executive Assistant to our Chief Digital Officer, you will work side by side, often in confidence, serving as a critical extension of the SVP’s vision, leadership and voice. The ideal candidate is focused and willing to actively work behind the scenes to ensure that our leaders and their teams are functioning smoothly and efficiently. They will be highly organized and professional, resourceful, efficient, flexible and will thrive in a fast-paced and transformational environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally important. Must reside in Pacific Standard time.

Requirements

• You have 4+ years of experience providing administrative support to 1 or more executives
• You have 4+ years of experience coordinating travel logistics on behalf of 1 or more executives
• You have 4+ years of calendar management and expense report management experience for 1 or more executives
• You are experienced with Microsoft Office (specifically PowerPoint) and Google Suite

Nice To Haves

• BA or BS Degree
• Experience with software applications. Egencia, Coupa, Jira, Box, etc.
• Self- motivated, organized and detailed with a high standard of quality and integrity
• Ability to demonstrate initiative, flexibility, team-work and ability to anticipate and resolve issues before they escalate.
• Experience prioritizing multiple projects
• Excellent interpersonal and listening skills.
• Experience supporting a global leader of engineering and product functions
• Experience managing relationships with internal and external stakeholders

Responsibilities

• Ensure assigned leaders are using their time effectively and to greatest impact. This requires an understanding of what’s most important for effective calendar management, tracking deadlines and productive meetings and time management.
• Research, prioritize, and follow up on incoming requests, and provide resources or recommendations to assigned leader.
• Maintains discretion and confidentiality in relationships and communicate in a professional manner.
• Manage and maintain calendars and coordinate appointments, meetings, conference calls, for executives, including extensive rescheduling, ensuring that all meeting logistics are taken care of.
• Coordinate and communicate employee events such as group meetings, off-sites and all-staff forums. This goes beyond inviting participants and booking rooms - the Executive Assistant is also responsible for ensuring that objectives are clear, preparation is appropriate, and budgets are managed.
• Assist in preparing presentations, ensuring assigned leader’s goal of the meeting is understood by all presenters, information is collected to support that objective, the presentation is assembled and reviewed in a timely manner, and all logistics are confirmed (IT, facilities, etc.).
• Communicate directly, and on behalf of their leader, or will draft communications as needed for inter-company events or notices.
• Attend team meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate follow-up.
• Identifies opportunities to improve on internal process or relationships with vendors and leverages partnerships to strategize and follow-through on projects to successful completion, communication, and implementation.
• Handle administrative tasks for assigned leaders such as booking domestic and international travel, managing budget and expenses.
• Process purchase requisitions, contracts, invoices and expense reports.
• Demonstrate eHealth’s values in your behaviors, practices, and decisions.

Benefits

• Generous benefits include medical, dental and vision beginning on your first day of employment
• 401K with matching
• Tuition reimbursement
• Employee stock purchase program
• 12 company paid holidays and flexible time off (PTO for non-exempt)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 1,001-5,000 employees