Executive Administrative Assistant

Pacific Temporary Services • West Sacramento, CA

1d • Hybrid

About The Position

We are recruiting for a highly organized, detail-driven Executive Administrative Assistant to support our downtown Sacramento–based client. This role provides critical support to executive leadership and key governance bodies while contributing to a collaborative, service-oriented team environment. The ideal candidate will have experience supporting executive leaders and board management, particularly from legislative environments supporting campaign election processes. The Executive Administrative Assistant brings exceptional judgment, strong communication skills, and the ability to manage complex administrative workflows with accuracy, discretion, and professionalism. The Executive Administrative Assistant delivers comprehensive administrative, organizational, and logistical support to the Executive Office, including officers, the Board of Directors, Delegate Assembly, and committees. Key responsibilities include coordinating meetings and events, preparing and proofreading documents, managing correspondence, maintaining accurate records, and supporting special projects. This position also plays a vital role in supporting leadership activities and ensuring the smooth execution of high-visibility meetings and organizational functions.

Requirements

• Associate degree or higher (or equivalent experience) plus at least three years of progressive administrative support experience, ideally in nonprofit, education, or legislative environments.
• Strong knowledge of nonprofit governance, office administration, recordkeeping, business correspondence, and modern office software, including high proficiency in Microsoft Office.
• Excellent written and verbal communication skills with the ability to draft correspondence, manage confidential information, and provide high-level customer service.
• Demonstrated ability to prioritize multiple projects, meet deadlines, maintain accuracy, and work effectively in fast-paced, team-oriented environments.
• Ability to travel, work occasional overtime, and perform physical requirements such as sitting for extended periods, using office equipment, and lifting up to 25 pounds.

Responsibilities

• Provide comprehensive administrative and organizational support to executive leadership, officers, Board of Directors, Delegate Assembly, and committees, including meeting coordination and documentation.
• Prepare, edit, proofread, and finalize correspondence, agendas, presentations, minutes, and other materials with accuracy and professionalism.
• Manage calendars, travel, logistics, onsite meeting support, and follow-up actions while anticipating leadership needs and ensuring smooth operations.
• Maintain accurate records and data through consistent entry, tracking, reporting, and cross-departmental administrative support.
• Coordinate meeting logistics, event setup, and special projects while upholding organizational values, policies, and service standards, including occasional travel and overtime.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees