Executive Administrative Assistant

GE HealthCare • Chicago, IL

1d • Onsite

About The Position

As the Executive Administrative Assistant, you will provide administrative and logistical support the to the President and CEO and an additional executive on the President and CEO’s staff for the Imaging Segment of GE Healthcare. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This role offers meaningful work and growth opportunities within a global team. GE Healthcare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Requirements

• High school diploma
• At least seven years of experience supporting high level executives, working in administration, office management, or a related field in a corporate or professional business environment.
• Ability to work in the office GE Healthcare office in Waukesha, WI or Chicago, IL minimum of three days a week and up to five days a week as needed.

Nice To Haves

• Associate or bachelor’s degree preferred.
• Self-starter, proactive problem solver, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly.
• Has highly professional approach, good judgment, and is a creative problem solver.
• Excellent interpersonal, verbal, and written communication skills, including strong grammatical skills.
• Can smoothly and effectively communicate with internal and external stakeholders.
• Extremely well-organized, with attention to detail, and able to multi-task and balance multiple priorities.
• Effectively accepts and applies constructive feedback and deals calmly and effectively with high-stress situations. This includes remaining calm and productive in challenging or frustrating circumstances.
• Knowledge of general office management and current computer/office communications technologies, i.e. expert in PowerPoint, Word, Excel, and Outlook.
• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in a similar role.
• Full comprehension of office management systems and procedures.
• Intellectually sharp, able to grasp concepts and think/learn quickly.

Responsibilities

• Provides multi-faceted proactive administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff, colleagues, and external stakeholders.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements and expense reimbursements.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• Proactively supports internal customers by independently handling all assigned administrative duties and balancing the needs of multiple staff members.
• Schedules, plans, and organizes all logistical details for assigned in-house and off-site meetings, training, and events.
• Produce correspondence, presentations, meeting agendas, emails, and external mailings.
• Provide tactical support by answering questions from team members on internal processes
• Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
• May be responsible for directing and deploying support staff or other resources.
• Handles highly confidential and sensitive information with discretion.
• Works collaboratively with other administrative assistants in scheduling and planning across leadership.
• Supports general office administration as appropriate.
• Supports training and onboarding of other administrative assistants as required.

Benefits

• Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.
• GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement.
• GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees