Executive Administrative Assistant

Aston Carter•Baltimore, MD

1d•$35 - $40•Onsite

About The Position

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support multiple attorneys by managing complex calendars, coordinating travel arrangements, and maintaining communication. This role is pivotal in ensuring the smooth operation of our legal department.

Requirements

Administrative support
Administration
Clerical
Administrative assistance
Executive assistance
Executive support
Executive Assistant experience
Calendar Management
Proficiency in Microsoft Office Suite and Microsoft Excel
Bachelor's Degree with 5 years of experience
8-10 years of progressively responsible administrative experience

Nice To Haves

Experience supporting legal professionals or senior-level leadership is preferred
Strong proficiency in Adobe and document management systems
Preferably with experience in the legal realm or higher education

Responsibilities

Manage complex calendars for multiple attorneys, including scheduling meetings, hearings, and internal consultations.
Coordinate travel arrangements and prepare detailed itineraries, expense reports, and reimbursements.
Process incoming calls, emails, and correspondence; respond or escalate appropriately.
Maintain organized electronic and physical filing systems aligned with institutional legal records protocols.
Serve as a central point of contact for internal departments, faculty, staff, and external partners.
Coordinate department-wide initiatives, trainings, and events.
Monitor incoming requests and prioritize actions to ensure timely follow-through.
Support the creation and upkeep of department policies, procedures, and compliance tracking tools.
Assist with onboarding and training of new staff or student assistants.