Executive Administrative Assistant

Communication Federal Credit Union•Oklahoma City, OK

About The Position

The Executive Administrative Assistant primary responsibility will be to provide high level support to the CEO, Senior Leadership and the Board of Directors. Qualities Needed for this Role: Exceptional communication and interpersonal skills to support and collaborate with members and co-workers. Superior written and verbal skills, ensuring a positive and professional approach to all tasks. Excellent attention to detail with focus on accuracy critical in this role. Strong organization skills with ability to effectively prioritize tasks and meet deadlines. Advanced proficiency in MS Office especially Word, Excel, PowerPoint and Outlook. Familiar with organizing virtual meetings utilizing MS Teams & Zoom; use A/V equipment as needed. Thrive in fast paced environment, adaptable to changes, critical thinking & problem solving skills.

Requirements

Minimum 2-3 years of experience in executive support role.
3-5 years of experience in administrative assistant position.
Exceptional communication and interpersonal skills to support and collaborate with members and co-workers.
Superior written and verbal skills, ensuring a positive and professional approach to all tasks.
Excellent attention to detail with focus on accuracy critical in this role.
Strong organization skills with ability to effectively prioritize tasks and meet deadlines.
Advanced proficiency in MS Office especially Word, Excel, PowerPoint and Outlook.
Familiar with organizing virtual meetings utilizing MS Teams & Zoom; use A/V equipment as needed.
Thrive in fast paced environment, adaptable to changes, critical thinking & problem solving skills.

Nice To Haves

Professional background with financial institution strongly preferred.
Bachelor's Degree preferred; or combination of education, training and experience providing knowledge/skills to excel in essential functions of the role.

Responsibilities

Assist President of Credit Union with all administrative functions, manage incoming communication.
Manage schedule and maintain executive calendars as needed.
Responsible for correspondence and reports, handle confidential information appropriately.
Preparation and coordination of Board meetings, events, and Annual Meeting.
Reconcile executive credit card, corporate expense reimbursement as needed.
Arrange travel schedules/reservations for Senior Executives and elected/appointed volunteers.
Manage tasks related to corporate-owned vehicles such as registration, maintenance, documentation.