Executive Administrative Assistant

IMS Gear Georgia, LLC•Gainesville, GA

18h•Onsite

About The Position

We are seeking a highly skilled, proactive, and exceptionally organized Executive Administrative Assistant to provide advanced administrative and strategic support to the President & CEO. This role requires impeccable professionalism, sound judgment, and the ability to manage complex responsibilities in a fast-paced, dynamic environment. The ideal candidate will anticipate needs, streamline executive operations, and serve as a key facilitator for executive-level communication, scheduling, and cross-functional coordination. This is a high-impact, trusted position that plays a central role in ensuring the effectiveness and efficiency of executive leadership.

Requirements

Bachelor’s degree preferred; equivalent experience accepted.
5+ years of experience supporting executive leaders; C-suite support strongly preferred.
Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Outstanding written and verbal communication skills.
High emotional intelligence, discretion, and ability to interface with stakeholders at all levels.
Strong organizational, time-management, and prioritization skills with the ability to balance competing demands.
Demonstrated ability to work independently, think critically, and make sound decisions.
Professional, polished, and composed demeanor in all interactions.

Responsibilities

Manage complex calendars, schedule high-level meetings, and coordinate strategic engagements for the President & CEO.
Prepare executive-level presentations, reports, briefing documents, meeting packets, and correspondence.
Coordinate domestic and international travel, itineraries, and logistics for the President & CEO with a high degree of accuracy.
Anticipate executive needs and proactively resolve operational issues before they arise.
Maintain strict confidentiality in handling sensitive or proprietary information.
Serve as a liaison between the President & CEO and internal/external stakeholders, ensuring timely and professional communication.
Oversee administrative workflows and ensure the office operates smoothly and efficiently.
Lead coordination of executive events, board meetings, leadership offsites, and high-visibility company functions.
Oversee management of office supplies, equipment, and facility needs in partnership with internal departments and vendors.
Manage incoming and outgoing correspondence, including mail, packages, and priority communications.
Oversee office layouts and workspace planning at an executive level.
Support and track key organizational initiatives on behalf of the President & CEO.
Conduct research and compile data needed for executive decision-making.
Coordinate special projects, often of a complex or confidential nature, with minimal oversight.
Assist in developing internal communications, announcements, and engagement initiatives.
Organize leadership workshops, employee engagement initiatives, and team-building events.
Support talent programs such as the intern program in alignment with executive priorities.
Champion a positive, professional, and collaborative office environment.