Executive Administrative Assistant - Office of the President

Trinity College•Hartford, CT

27d•Onsite

About The Position

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. The Administrative Assistant provides high-level administrative support to the President and the Office of the President. This position manages daily operations, coordinates schedules, organizes meetings and events, and ensures efficient communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion.

Responsibilities

Greets and assists visitors to the President's Office, ensuring a professional and welcoming environment.
Serves as the first point of contact for inquiries, directing them to appropriate parties.
Maintains and organizes the President's calendar, scheduling meetings and appointments based on priorities.
Coordinates and books travel arrangements, including flights, accommodations, and transportation.
Plans and schedules meetings, retreats, and events for the President and leadership teams.
Prepares and organizes meeting materials, including agendas and presentations.
Assists in drafting and preparing reports, letters, memos, and other correspondence.
Maintains files and records for the President's Office.
Coordinates materials for Board of Trustees and committee meetings.
May assist with note-taking and follow-up actions.
Processes invoices, expense reports, and reimbursements.
Maintains office supplies and monitors budget lines as directed.
Handles sensitive and confidential matters with discretion.
Ensures compliance with institutional policies and procedures.
Assists with special projects and initiatives as assigned.
May help with onboarding and training of other administrative staff.