Executive Administrative Assistant (Onsite)

Thermon•Austin, TX

57d•Onsite

About The Position

The Executive Assistant is a critical role for Thermon and provides high-quality support and service to the CEO & President, Executive Team, and Board of Directors and also serves as office manager for the corporate office. This role demonstrates the Company's values of Care, Commit, and Collaborate, while being highly accountable. This position requires the Executive Assistant to maintain incredible accuracy, responsiveness, and high-level customer, office and client focused support. The ideal Executive Assistant performs a variety of administrative duties as you take on new challenges and wear multiple hats. You must be discrete, have excellent judgment, tact and confidentiality. You must exude calm and confidence and enjoy what you do, employing an optimistic can-do attitude while having fun getting results.

Requirements

Minimum of High School Diploma, Bachelors' Degree preferred.
6 to 8 years' experience at senior to executive level, as an administrative assistant.
2+ years of office management experience
Excellent communication skills including presentation, persuasion, and negotiation skills.
Must be able to communicate effectively and remain calm and courteous under pressure.
Demonstrated ability managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment.
Use Microsoft Word, Excel and PowerPoint at an intermediate to advanced level, as well as ability to quickly master other internal systems.
Must be able to pass a credit check

Responsibilities

Provide sophisticated correspondence and calendar management for the CEO and the Executive Team including coordinating all travel logistics.
Expense tracking including managing the company's AMEX account.
Proactively schedule internal and external meetings including Quarterly Board of Directors Meetings, Monthly & Quarterly Business Review meetings, monthly staff meetings, employee meetings, etc.
Coordinate investor meetings and non-Deal Roadshows for the CEO, CFO and COO. Create PowerPoint presentations for the CEO for Board of Directors meetings, Quarterly Business Reviews, Employee Meetings, etc.
Responsible for reviewing correspondence, arranging company dinners, events and other corporate functions, and answering questions and meeting requests directed to the CEO.
Coordinate all facets of the Quarterly Board of Directors meetings (including location coordination, travel, lodging, catering, AV needs) and will manage Board of Directors books prior to each quarterly meeting.
Work directly with investment firms to schedule dates, arrange travel and hotel accommodations, collect presentations for our travelling team and monitor the event for changes that require immediate action.
Partner with facilities and building management for all office related support in the Austin corporate location.
Office Management of the corporate office in Austin, TX and coordination with offices & IT globally.
Provide back up for other specific tasks as needed
Handle all calls and visitors with grace, sophistication and professionalism.