Administrative Assistant Coordinator (Onsite)

RTX•Colorado Springs, CO

5d•Onsite

About The Position

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market. We are currently searching for an Administrative Assistant Coordinator to join our team in Colorado Springs, CO. This is an onsite position who supports multiple leaders in Engineering, Program Management, Operations and others at the Colorado Springs site. As an Administrative Assistant, you will need to demonstrate a strong ability to think critically in a fast-paced environment. This role is responsible for upholding Collins’s values by demonstrating professionalism, confidentiality, leadership, and a level of service that goes above and beyond the basics. Your ability to anticipate your leaders’ needs and proactively solve problems before they arise, will be key. A successful candidate must demonstrate stakeholder management skills, show flexibility, and have exceptional time management to keeping things running smoothly, strong verbal and written communication. Also, the candidate must be solutions-oriented, comfortable with ambiguity and have a passion for process improvement.

Requirements

Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
Experience using Microsoft Office, Outlook, MS Teams, Concur, SAP, SharePoint, and Ariba
Proven ability to manage tasks, work under pressure and consistently make deadlines
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Responsibilities

Proactively manage hectic and complex calendar for leadership team. Priorities based on customer meetings, program cycles, fiscal calendars, current projects, and team needs
Coordinate internal meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc
Book domestic and international travel within travel policy, considering travel visas, costs and proper documentation
Prepare expense reports and purchase requisitions
Effectively interface with employees from other business units and leaders inside and outside the company and recognizes key players within all organizations
Supporting onsite and offsite business meetings, including, food orders, luncheon planning, visitor requests, guest Wi-Fi, DT troubleshooting, conference room, and planning of other business-related meetings as requested
Organize space planning for the site
Assist with PowerPoint presentations; Microsoft applications when needed
Help plan and execute employee morale events and activities to enhance engagement
Security desk duties including checking in visitors/customers and providing temporary badges
Order office supplies and kitchenet supplies for the site
Assist in tasks associated with onboarding of new employees
Preform other general administrative and project duties as requested by leadership
Have the ability to handle confidential material with the utmost discretion
Ensure communications are clear, thorough, and specific, with attention to follow-through
Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks

Benefits

Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Ovia Health, fertility, and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan, including up to 10 free counseling sessions
Healthy You Incentives, wellness rewards program
Doctor on Demand, virtual doctor visits
Bright Horizons, child and elder care services
Teladoc Medical Experts, second opinion program