Executive Administrative Assistant - Enterprise Technology and Services

Chapters Health System•Temple Terrace, FL

1d•$53,624 - $80,436•Hybrid

About The Position

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success! This role partners closely with executives to streamline workflows, capture decisions, and drive follow-through on enterprise initiatives using modern collaboration and productivity tools. You will participate in project planning, employee onboarding, and other IT initiatives to ensure alignment, execution, and measurable outcomes. We’re looking for someone with strong curiosity, a growth mindset, and a genuine interest in using technology — including AI-enabled tools — to deliver real value. This is a highly collaborative role that rewards servant leadership, sound judgment, and proactive problem-solving in a fast-moving, mission-driven environment. You’ll work alongside senior leaders on initiatives that modernize healthcare operations and make a tangible impact. On-site presence at our Temple Terrace office is expected approximately two days per week. Role: The Executive Administrative Assistant is responsible for the administrative support and office management functions for one or more Chief Officers.

Requirements

High school diploma or GED required; a college degree preferred or an equivalent combination of education and experience
Minimum of three (3) years’ experience in an administrative support and office management capacity to a senior executive
Superior written and verbal communication skills with the ability to interact professionally with internal and external customers
Advanced skill in Microsoft office software (Word, Excel, PowerPoint, Outlook)
Highly organized with the ability to successfully manage multiple priorities simultaneously, effectively and efficiently while maintaining confidentiality
Ability to work with minimal oversight
Ability to anticipate needs and demonstrate initiative when appropriate
Able to perform with a high degree of accuracy while meeting deadlines
Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition
Satisfactorily complete competency requirements for the position.

Responsibilities

Completes a wide variety of administrative tasks including: managing calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel related meetings.
Anticipates needs for and provides overall administrative support for the assigned executive(s).
Serves as the back-up for the receptionist /reception area.
Manages records, manuals, databases, and files; composes and distributes correspondence, announcements, memoranda, spreadsheets, etc. Maintains in strict confidence all information and documents concerning the Company and any aspect of its operations.
Provides a bridge for smooth communication between assigned executive(s) and internal departments.
May process invoices, purchase orders, and expense reports; maintains department budget and expense files.
Provides coverage in administrative suite, as directed.
Prepares for executive level meetings as related to assigned executive(s)’ needs (e.g., committee meetings, strategic planning sessions, etc.); responsible for minutes.
Performs other duties as assigned.
Represent the Company professionally at all times through care delivered and/or services provided to all clients.
Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.
Comply with Company policies, procedures and standard practices.
Observe Company health, safety and security practices.
Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
Use resources in a fiscally responsible manner.
Promote the Company through participation in community and professional organizations.
Participate proactively in improving performance at the organizational, departmental and individual levels.
Improve own professional knowledge and skill level.
Advance electronic media skills.
Support Company research and educational activities.
Share expertise with co-workers both formally and informally.
Participate in Quality Assessment Performance Improvement activities as appropriate for the position.