Member of Executive Office, Executive Administrative Assistant

Anchorage Digital

About The Position

At Anchorage Digital, we are building the worldâs most advanced digital asset platform for institutions to participate in crypto. Anchorage Digital is a crypto platform that enables institutions to participate in digital assets through custody, staking, trading, governance, settlement, and the industry's leading security infrastructure. Home to Anchorage Digital Bank N.A., the first federally chartered crypto bank in the U.S., Anchorage Digital also serves institutions through Anchorage Digital Singapore, Porto by Anchorage Digital, and other offerings. The company is funded by leading institutions including Andreessen Horowitz, GIC, Goldman Sachs, KKR, and Visa, with its Series D valuation over $3 billion. Founded in 2017 in San Francisco, California, Anchorage Digital has offices in New York, New York; Porto, Portugal; Singapore; and Sioux Falls, South Dakota. Learn more at anchorage.com, on X @Anchorage, and on LinkedIn. We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to multiple Executives across our business. This person is able to thrive in fast paced environments with frequent changes and competing priorities. The ideal candidate with have multiple years of experience supporting multiple senior executives in a hyper growth startup environment. This role requires a proactive individual who excels in calendar management, project coordination, and cross-functional collaboration along with superior communication skills.

Requirements

Exceptional organizational and time-management skills with a keen attention to detail with the ability to adapt to changing priorities and handle ambiguity.
Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
Ability to handle confidential information with discretion.
Strategic mindset with the capacity to think critically and contribute innovative ideas.
Passionate about impact: exudes positive energy while not shunning areas of opportunity. Strong work ethic.
Proven experience as an executive assistant to multiple C-level executives or similar senior leadership roles, preferably in a fast-paced environment like investment management, consulting, financial services, fintech, or a technology startup.
Strong proficiency in calendar management (effectively managing executive calendars that are both market-facing and internal for a later stage private company), travel coordination (domestic and international), and expense reporting software.
Proactive problem-solving skills, a "can-do" attitude, and the ability to understand nuance and exercise judgment.
Comfortable working independently and as part of a team; ability to work autonomously.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Google Slides) for slide deck creation, data analysis, and document preparation.
Excellent mastery of tools and systems (e.g., Slack, Notion).
Experience supporting event or offsite logistics.
Experience in project management and cross-functional coordination.
Based on the East Coast, with proximity to NYC preferred.

Nice To Haves

You were emotionally moved by the soundtrack to Hamilton, which chronicles the founding of a new financial system. :)

Responsibilities

Own and proactively manage complex calendars for multiple senior executives, scheduling meetings across multiple time zones (and countries), and ensuring optimal time management.
Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements, while ensuring cost-effectiveness and adherence to company policy.
Process and manage expense reports accurately and efficiently, ensuring compliance with company guidelines.
Provide general administrative support to the team as required, including document management and correspondence - as well as deck preparation for presentations.
Provide logistical support for team offsites and special events, assisting with planning, venue coordination/sourcing, vendor management, materials preparation, attendee coordination, and on-site support as needed. Serve as a secondary point person for overall offsite coordination.
Support the planning and execution of NYC-based events (if local to NYC).
Monitor project timelines, milestones, and deliverables to ensure timely completion.
Assist in the planning, execution, and tracking of strategic initiatives and projects led by our Executives.
Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively.
Support the alignment of goals, objectives, and initiatives across the three different departments you will be supporting.
Coordinate meetings, workshops, and presentations involving cross-functional teams.
Serve as a liaison between your executives and various departments, facilitating communication and collaboration while being able to relay the right tone.