Executive Administrative Assistant to SVP, Specialty Meats and Emerging Brands

Perdue Farms Inc.•Westminster, CO

16d•$24 - $36•Onsite

About The Position

We are recruiting for an Executive Administrative Assistant to provides administrative and office support to the Senior Vice President and General Managers, within Specialty Meats and Emerging Brands. They will perform complex and diverse duties in support of the position as well as the Denver office area and working team. S/he will effectively manage communications and correspondence in a professional and courteous manner. This individual will demonstrate a high degree of integrity and confidentiality in performance of job duties and responsibilities. Position based in Denver Specialty Meats and Emerging Brands Office. This position has a target wage of $24.00 - $36.00 per hour, based on shift, experience and qualifications with annual bonus available (variable depending on performance). Overtime may be available. In addition to hourly wages, Perdue offers a competitive benefits package, including medical/Rx, 401(k) with employer match after 1 year, critical illness, accident insurance, dental, vision, life insurance, optional group life insurance, short-term and long-term disability protection, flexible spending accounts and paid time off.

Requirements

BS/BS degree preferred, High School diploma required.
10-plus years also required in supporting Vice President, President and/or General Manager, Business Unit Levels.
High level of proficiency in Microsoft Office: Outlook, 365, Word, Excel, PowerPoint, SharePoint, Social Media.
Writes clear and concise business correspondence.
Excellent spelling and grammar, excellent phone skills, skilled in Internet use/research.
Effectively and consistently communicates in a positive, courteous, professional and tactful manner by e-mail, telephone and in person with co-workers, management, customers, external industry leaders, and other clients.
Ability to work effectively with a range of partners and stakeholders.
Responsive to questions and requests in a timely manner.
Project coordination, organization, and critical thinking skills.
Ability to manage change and work under pressure to tight deadlines and coordinate the input of others in these circumstances.
Ability to work in a discreet manner. Maintaining privacy and confidentiality is necessary.
Willing and able to be available as needed which may include evenings and weekend.
Proven team player, positive, strong work ethic, willing to go the “extra mile” as needed.
Executive demeanor and professional attitude always.

Nice To Haves

Event planning experience ideal.

Responsibilities

Provides primary administrative support to the SVP of Specialty Meats & Emerging Brands and General Managers as needed.
Anticipates and initiates actions to ensure smooth office operations.
Prepare correspondence, memos, PowerPoint presentations, statistical reports, charts and timelines, as well as other supportive documentation.
Proofreads and edits documents for accuracy, clarity, and professionalism.
Attends Key meetings, records and distributes minutes, and provides follow-up support on action items.
Assists in special projects and initiatives including customer presentations, site visits and internal company events.
Coordinates complex and changing calendars across functions, to include meetings, interviews, conference calls, and room arrangements.
Organizes travel logistics (air, rental car, lodging, itineraries) and prepares detailed travel packets as needed.
Manage scheduling for major corporate events such as State of the Business, Quarterly Meetings, and industry engagements.
Prepares and reconciles purchase card (P-Card) transactions monthly; ensures compliance with company expense policies.
Manages preparation and submission of executive expense reports and other financial documentation-ensuring they are within policy.
Oversees all logistics for meetings and events; including but not limited to ordering and set-up of food, refreshments, supplies, flowers, and product sample management.
Coordinates and manages vendor relationships and partners with IT, Facilities, and other internal teams to ensure the Denver Specialty Meats and Emerging Brands office remains fully functional, safe, and well equipped.
Provides oversight of office supplies, space planning and general office needs to support all staff.
Serves as the face of the Denver office, greeting and engaging with visitors, vendors, and staff to create a professional, welcoming environment.
Screens and directs incoming phone calls, correspondence, and requests, ensuring timely follow-up and professional communication.
Serves as liaison between executives, employees, customers, and external partners, maintaining a positive and professional image of Perdue and Specialty Meats and Emerging Brands office.
Coordinates internal communications to ensure alignment of schedules, deliverables, and priorities.
Handles confidential and sensitive information with discretion, including HR-related materials such as coaching documentation, disciplinary actions, salary data and inventive programs.
Maintains accurate tracking of personnel information including PTO, travel and out of office schedules.
Provides backup administrative coverage as needed for departmental functions.