Assistant to VP/SVP, AI Research and Systems

Qualcomm • San Diego, CA

37d • $36 - $54

About The Position

The Qualcomm AI Research and Systems organization is looking for an experienced Assistant to VP/SVP who can join a rapidly growing and dynamic organization. Qualcomm is at the heart of innovation for the intelligent age, driving both AI and 6G, and the AI Research and Systems organization plays a key role in pushing frontier research and transferring technology toward commercialization across Qualcomm’s various business units.
Summary: Provides complex and advanced administrative assistance to the Principal Engineer of AI Research and Systems, along with the corresponding key staff and direct reports.
Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures.
Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support.
Handles tasks ranging from daily meeting management to travel arrangements and expenses, coordination of group events, leadership workshops, seminars and other related activities.
Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas.

Requirements

• Bachelor's degree and 4+ years of Administrative Assistant or related work experience.
• Associate's degree and 6+ years of Administrative Assistant or related work experience.
• High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.
• Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

Nice To Haves

• 5+ years of work experience in a role requiring interaction with VP and/or SVPs.
• 5+ years of experience working in a global, matrixed organization.

Responsibilities

• Provides complex assistance and support to a VP, SVP, and/or department VPs and Senior Directors.
• Acts as an information source and provides guidance to other administrative employees regarding departmental/company policies and procedures.
• Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders.
• Manages advanced calendar needs for multiple VPs and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.
• Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.).
• Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes an advanced understanding of travel visas and documentation as well as expense reconciliation.
• Answers, screens, routes and/or responds to internal (with exposure/requests from multiple VPs and above) and external emails.
• Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events. These events may include external customers and vendors.
• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to incorporate new ideas into solutions and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees