Executive Administrative Assistant

J.D. Power

2d • $92,000 - $100,000 • Remote

About The Position

The Executive Assistant will provide high-level administrative support to the CDO (Chief Digital Officer) and other Executive Committee members as needed. Reporting directly to the CDO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant may also support other senior management teams; organize and coordinate executive outreach and external relations efforts and oversee special projects. The ideal candidate for this role is a proactive, resourceful, and highly organized professional who thrives in a fast-paced, dynamic environment. You are a natural relationship builder who communicates with clarity and discretion, and you take pride in anticipating needs before they arise. You are tech-savvy, detail-oriented, and capable of managing multiple priorities with grace and efficiency. You bring a collaborative spirit, a high degree of emotional intelligence, and a commitment to excellence in every interaction.

Requirements

• Requires a bachelor's degree
• 4 to 6 years of experience supporting a senior executive:
• Ability to work as part of a team.
• Excellent oral and written communication skills.
• Ability to build collaborative relationships.
• Detail oriented.
• Must be able to meet deadlines as well as multi-task and prioritize.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams, and other collaboration tools.
• Familiarity with expense management systems (e.g., Coupa) and calendar management tools.
• Strong organizational and time management skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to adapt quickly to changing priorities and business needs.

Nice To Haves

• Experience supporting remote and hybrid teams is a plus.

Responsibilities

• Maintains the executive's calendar, schedules and confirms appointments, arranges meeting rooms or facilities, makes and confirms travel plans.
• Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes.
• Creating, editing, and formatting reports, presentations, and other documents
• Prepares and submits expense reports on behalf of the executive.
• Screens visitors, phone calls, or emails.
• Maintains confidentiality of sensitive information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level