Executive Administrative Assistant

Leidos•Albuquerque, NM

2d•$69,550 - $125,725•Onsite

About The Position

Must have an active DOE Q or DOD Top Secret clearance. Active, meaning the individual granted a clearance is briefed and currently occupies a position for which the clearance is required. Leidos is hiring an Executive Administrative Assistant to support the Federal Program Office (FPO) under the Office of Stockpile Modernization for our National Nuclear Security Administration (NNSA) customer. This individual will support a wide range of executive administrative duties in support of the Federal Program Manager (FPM) and other assigned federal and contractor staff. The staff member will collaborate and coordinate with their counterparts across Defense Programs to ensure the necessary support is provided to the FPO. The individual will use advanced computer skills to streamline processes, manage executive schedules, as well as compile briefings, reports, track actions, and coordinate other taskings for the Program. The position requires experience exercising mature judgment and making independent decisions in accordance with established policies, rules, and procedures. The work performed under these programs is in support of the successful achievement of goals related with a long term, multi-billion-dollar program within the National Nuclear Security Administration (NNSA) Office of Defense Programs. Preference is for an experienced individual with expertise working in government, DoD, DOE, or military environment. Individual must have a depth of experience working in a classified environment and relevant understanding of policies and procedures applicable to support NNSA programs. The individual must be self-starting, possess an ability to work in a highly dynamic environment, and have an ability to interface with a broad range of federal and military senior staff and leadership. This is a full-time contractor-support position located on-site at the NNSA-ABQ Complex in the John Gordon Building in Albuquerque, NM.

Requirements

Active DOE Q clearance or active DoD Top Secret clearance.
High school diploma with 5+ years of related administrative assistant experience to include working in classified and unclassified environments and handling classified documents and electronic files.
Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.
Must possess strong organizational and interpersonal skills.
Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications.
Proficiency in Adobe Acrobat Pro with particular emphasis on creating forms, editing correspondence, and preparing documents for e-signature.
Experience with administering security processes that ensured security and integrity of classified systems, hardware, and data in accordance with established procedures.

Nice To Haves

Associates degree in related field
Nuclear weapons program experience.
Experience in mailing and/or transmitting classified materials.
Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.

Responsibilities

Detail oriented, professional demeanor with strong organizations and proven interpersonal skills.
Ability to manage executive schedules, multiple meetings, and working in classified and unclassified environments; arrange classified and unclassified conferences and meetings.
Maintaining classified document receipts and hand carry approval memoranda.
Managing onboarding activities, setting up office space, equipment, office supplies and support for new personnel.
Processing visit requests (i.e., security clearances, Sigma access, etc.) and managing facilities support and office space requests.
Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
Developing and presenting training material, keeping track of certification renewals and training requirements.
Assisting federal and contractor staff with briefings, uploading, and filing materials for slide presentations.
Working with federal and contractor staff to oversee deliverables and actions due to the Office of Stockpile Modernization, Defense Programs or higher.
Managing a wide range of administrative assistant duties including FPM travel, meeting calendars, office correspondence, managing organizational charts, and contact lists in support of the office.
Utilize ConcurGov travel system to manage and track division travel expenses on a high level.
Manage Foreign Travel Management System requests and arrange foreign travel, as needed.
Managing physical security of classified safe and administering security procedures for access to controlled areas.
Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
Facilitating senior management correspondence and communication including preparing memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports using the DOE eDOCs system.
Maintaining awareness of and competence in headquarters initiatives for communication and information sharing.
Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.
Ability to create and maintain programmatic filing system that complies with DOE Orders and National Archives and Records Administration requirements.
Ability to work in a team environment, interacting with a range of federal and contractor staff.