Executive Administrative Assistant
About The Position
Step into Hotel Phoenix, Atlanta’s premier destination for modern luxury and Southern hospitality. We are seeking an Executive Administrative Assistant to play a critical role in the smooth operation of our executive office. This unique position provides comprehensive administrative and operational support to multiple senior leaders, including the General Manager, Director of Food & Beverage, Hotel Manager, and Director of Engineering. The Executive Administrative Assistant is a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced environment. This role requires someone who anticipates the needs of leadership, maintains confidentiality, and demonstrates flexibility in supporting both daily operations and special projects.
Requirements
- Previous hotel operations or hospitality experience preferred.
- Exceptional administrative skills, including typing, note-taking, and document preparation.
- Advanced proficiency in Microsoft Excel, PowerPoint, and Word.
- Strong organizational, time management, and multitasking abilities.
- Excellent grammar, written, and verbal communication skills.
- Highly detail-oriented, proactive, and able to anticipate the needs of executive leadership.
- Ability to adapt to flexible schedules as needed.
Nice To Haves
- Previous hotel operations or hospitality experience preferred.
Responsibilities
- Provide executive support to multiple senior leaders, including calendar management, correspondence, and meeting coordination.
- Prepare professional documents, presentations, and reports using PowerPoint, Excel, and Word.
- Take accurate meeting notes and maintain detailed records of action items.
- Manage the boardroom calendar and coordinate meeting logistics, including technology setup and catering when needed.
- Oversee executive office supplies and breakroom inventory, ensuring consistent stock and organization.
- Coordinate with housekeeping for deep cleaning and maintenance of executive spaces.
- Support operational needs of hotel leadership, leveraging knowledge of hospitality operations.
- Maintain professional communication with internal and external stakeholders.
- Manage multiple priorities while maintaining strict attention to detail and deadlines.
- Flexible schedule: Primarily Monday through Friday, 8:30 a.m. – 5:00 p.m., with occasional shifts from 10:00 a.m. – 6:00 p.m. or weekend/evening work as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
